PAPER A1

RYDE TOWN COUNCIL

Minutes of the meeting held on

Monday, 02 November 2020 at 7pm via the Zoom online

meeting platform.

Present:

Chair: Mayor Councillor Lilley

Councillors: Adams, Axford, Chapman, Conyers, Jordan, Lucioni, Lyons, Ross,

Stephens, Temel, Wakeley and Whittle.

In attendance: Lisa Dyer (Clerk), Jon Baker (Committee and Place Plan Co-ordinator),

Chris Turvey (Planning and Regeneration Clerk).

Viewed by 13 members of the public.

PUBLIC QUESTIONS

There were no questions from members of the public.

20/71 APOLOGIES

None received.

20/72 DECLARATIONS OF INTERESTS

None received.

20/73 REQUESTS FOR DISPENSATIONS

None received.

20/74 MINUTES

RESOLVED - That the minutes of the Full Council meetings held on the

26/08/2020 , 26/08/2020 and the 2/09/2020 be approved as an accurate record

and signed.

20/75 MAYORS ANNOUNCEMENTS

The Mayor announced that preparations for resuming the ‘Emergency Hub’ were

complete and that emergency services for those in isolation during Lockdown

would be managed and delivered by Aspire with support from the Town Council.

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20/76 REPORTS FROM TOWN COUNCILLORS

Cllr Chapman reported that there were changes to the Remembrance Day service

this year due to Lockdown. The wreath laying will take place at 11am on the 8^th

November with the shrine being open from the 8^th-11^th November for those wishing

to pay their respects.

Cllr Chapman also reported that the Licensing Department at the IW Council

would be working with premises to ensure they are compliant with lockdown rules.

Cllr Conyers reported that she had agreed to become the Chair of IWALC with

Mick Lyons as Vice-Chair and that Jill Webster the IWALC secretary had resigned

and that a replacement was being sought.

Cllr Ross reported that the Community Rail partnership and SW Trains had plans

for a ‘Down the Line’ project to highlight the Islands Biosphere sites. Each station

would have a ‘Green’ theme for 2021.

20/77 CLERK’S REPORT

Members received the following update from the Clerk.

Ryde Harbour - Alex Minns has confirmed that he is having a meeting with

the relevant officers and members on the 20^th November. We are hoping to

get a decision then.

The IW Council require no further information from RTC at this point.

II.

St Thomas’ Church Acquisition - Searches are underway there is a

significant delay at present due to the buoyancy of the housing market.

The diocese has agreed in principle to revise the covenants in the lease but

they will only do this after the purchase is complete to safeguard the

church. The legal work to change the covenants would have to be at RTC

expense. The PWLB loan application has been submitted and some follow

up questions raised.

III.

Garlands of Light - Plans for this are now on hold due to lockdown. Once a

further update has been received the Clerk will inform Councillors.

20/78 COVID 19 UPDATE

Councillor Adams proposed that the Emergency Scheme of Delegation be

adopted.

RESOLVED to adopt the Emergency Scheme of Delegation (Paper B)

i. Emergency Scheme of Delegation (Paper B)

The contents of the COVID-19 Emergency Response (Paper C) were noted by

Councillors.

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20/79 UPDATED BUDGET REPORT

Councillor Chapman proposed that the updated budget be approved by Council.

RESOLVED - that the updated budget is approved as outlined in Paper D

20/80 PLANNING COMMITTEE

The minutes of the Planning Committee meetings held on 25 August, 8 September

and 15 September 2020 were received and noted.

20/81 FINANCE COMMITTEE

The minutes of the Finance Committee held on the 25 February 2020 were

received and noted.

20/82 PAYMENT OF ACCOUNTS

Councillor Lucioni proposed that all invoices be approved for payment.

RESOLVED - Payment of invoices approved.

20/83 ACQUISITIONS AND COMMERCIAL MANAGEMENT COMMITTEE

The minutes of the Acquisitions and Commercial Management Committee meeting

held on 24 June 2020 were received and noted.

20/84 FACILITIES AND ASSETS COMMITTEE

The minutes of the Facilities and Asset Management Committee held on 19

November 2019 were received and noted.

20/85 MAYORS FUND AND LAUNCH OF MAYORAL CHRISTMAS APPEAL.

The Mayor updated Councillors that the fund would raise money to support Ryde

Unite and vulnerable people over Christmas.

Councillor Lucioni proposed

i. That the Council register the Mayors fund with Charity Commission

ii. Set up a separate Mayors Fund bank account.

RESOLVED

i. That Ryde Town Council register the Mayors fund with Charity Commission

ii. That a separate Mayors Fund bank account be set up

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20/86 RYDE TOWN CHRISTMAS LIGHTING

The Clerk explained that she had recently been informed by island Roads that they

would be charging the Town Council for installing the Christmas Lights this year

and that the Council hadn’t been charged previously. Due to the timescale

involved, and the impending lockdown, they had been unable to obtain other

quotes for the works but would ensure tendering for the contract in future years.

The Clerk also informed Councillors that Island Roads were reducing the number

of storage containers they hold and have asked permission to dispose of the Town

Council’s broken lighting decorations as they were no longer useable.

Members expressed concerns that the costs were not budgeted for but agreed to

bear the costs this year to ensure the lighting would be in place for the festive

season.

Councillor Chapman proposed that the payment for the lighting installation be

approved and to agree the disposal of the expired lighting.

RESOLVED

Charges for lighting installation be approved

To agree the safe disposal of old and expired Christmas lights

20/87 MEMBERS QUESTIONS

Councillor Jordan asked that the correct details of Councillors be available on the

Town Council’s website and that the up-to-date Register of Interests displayed.

Councillor Adams requested an additional Full Council Meeting before the meeting

scheduled for the 1st February.

The Mayor assured Councillors that additional informal meetings would be

organised to undertake the background works required to set next year’s budget.

Councillors Jordan and Temel suggested that additional workshops could be

arranged facilitate Councillor’s making informed decisions and would allow

Councillors to debate and reflect before decisions are taken.

20/88 DATE OF NEXT MEETING

To note that the date of the next meeting is 1 February 2021.

20/89 EXCLUSION OF PUBLIC AND PRESS

In view of the confidential nature of the business to be discussed it is advisable in

the public interest that the public and press be excluded for agenda items 20-24

and they are instructed to withdraw - in accordance with Public Bodies (Admission

to Meetings) Act 1960 s1 (2) and Standing Order 26 and 53(a).

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Councillor Conyers proposed that due to the commercially sensitive nature of the

following agenda items that the public and press be excluded.

20.

WATERSIDE POOL FINANCIAL HELP

To consider the request from the Waterside Community Trust for additional

funding.

21.

PERSONNEL PANNEL

To note the decisions taken by the Personnel Panel at the meeting on the 3

September 2020

22.

THE FORMER RYDE THEATRE

To consider and agree the proposal from the current owner of Ryde Theatre

for the Town Council to agree to a three year lease and an ‘Option to Buy’

as outlined in the confidential paper

23.

VECTIS HALL

To consider and agree to the Town Council purchasing Vectis Hall, Melville

Street in accordance with the terms laid out in the confidential paper

24.

PUBLIC WORKS LOAN BOARD - BORROWING APPROVAL FOR THE

PROPOSED ACQUISITION OF VECTIS HALL.

Ful Council is required to agree to the following

i. That Full Council agree to seek the approval of the Secretary of State for

Housing, Communities & Local Government to apply for a PWLB loan of

£125000 over the borrowing term of 25 years for the costs of purchase

of Vectis Hall.

ii. Full Council agrees to authorise the Responsible Financial Officer to

undertake all necessary work to enable loan completion.

iii. The Council agrees that the costs associated with completing the

purchase be taken from reserves.

RESOLVED - To exclude the Public and Press

Meeting Closed at 8:48 pm

Signed …………………………….

Dated 01 February 2021

Mayor Michael Lilley

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