PAPER A
MINUTES OF THE FULL COUNCIL MEETING HELD ON THE 1ST FEBRUARY 2021
VIA THE ZOOM ONLINE MEETING FACILITY.
Cllr Michael Lilley (Chair), Cllr Henry Adams, Cllr Adrian Axford, Cllr Charles
Present:
Chapman, Cllr Diana Conyers, Cllr Phil Jordan, Cllr Sue Lyons, Cllr Malcolm
Ross, Cllr Ian Stephens, Cllr Lou Temel, Cllr Wayne Whittle
In Attendance: Lisa Dyer (Clerk).
2101. APOLOGIES
Apologies accepted from Councillor Lucioni who is unable to attend due to work
commitments.
2102. DECLARATIONS OF INTERESTS
No declarations recieved.
2103. REQUESTS FOR DISPENSATIONS
None received.
2104. MINUTES
The minutes of the meetings held on the 2 November 2020 and the Confidential
Minutes to the second meeting held immediately afterwards were signed as
accurate.
2105. MEMBERS’ QUESTIONS
Q. Councillor Jordan asked if the Mayor had written to the Super Intendant of
Police regarding the increadin amount of Anti - Social behaviour in the town.
A. The Mayor confirm that he had written and had also had a meeting with
Inspector Johnson, fellow Councillors and local business owners to discuss the
problem.
Q. Councillor Jordan asked in light of the additional funding awarded to the
Waterside Pool from the Town Council could they be approached and asked if
discounted rates could apply for Network Ryde and the Beach Soccer to use their
facilities?
A. Councillor Temel agreed to suggest at the next WCT meeting.
Q. Councillor Conyers asked that when formulating plans for either the theatre or
St Thomas’ Church could the provision of public toilets be considered in any
proposals?
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2106. MAYOR’S ANNOUNCEMENTS
The Mayor reported on the sad death of John Ackroyd who was awarded the
freedom of the Town in 2018. He extended a message of condolences to Mr
Ackroyd’s family on behalf of the Town Council.
The Mayor read the following statement.
2107. UPDATE FROM IWALC
Councillor Conyers reported that there is due to be a workshop on the 6th
February 2021 for IWALC members to discuss the work of IWALC. The meeting
will be facilitated by David Carden and Trevor Lego. The workshop will review the
work of IWALC and consult with member councils over IWALC’s role on the
Island.
2108. CLERK’S UPDATE
i.
St Thomas Church
The purchase of St Thomas’ Church completed on Friday 29th January 2021.
The grant application to the Architectural Heritage Fund grant was successful
with the Council being awarded £15000 towards surveys, project viability and
architects fees.
The PWLB loan application was successful.
Officers are applying to Heritage England for grant funding to repair the roof and
secure the site.
ii.
2. Vectis Hall
A structural engineer has visited the building with Lee Byrne the IW Council
Conservation Officer. A report has been received with a list of the urgent
works required.
The Facilities Officer has already undertaken many of the tasks on the list,
such as securing the doors, but is unable to complete anymore tasks inside
the building until the asbestos has been removed.
A ‘visioning afternoon’ for Councillors is planned for the half term week in mid
February.
Borrowing approval has been sought from the The Ministry of Housing,
Communities and Local Government (MHCLG) for the loan of £125000 for the
purchase of Vectis Hall. Members will be informed of the outcome of the
application.
iii.
3. Ryde Theatre
Officers have struggled to obtain a rebuild cost for the theatre, this is needed
for insurance purposes. Representatives from Hampshire County Council
came to visit this theatre this morning to assess the building, their experts are
able to provide a rebuild estimate which should make insuring the building
possible.
There have been numerous break ins over the last few months, the owner has
employed a security company and the police are always made aware.
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Internal Auditor
Unfortunately, I have been informed that our internal auditor David Simms has
sadly passed away after a long illness. David has undertaken our internal
audits for many years. The Council sends their deepest sympathies, to his
family and friends.
2109. PLANNING, ENVIRONMENT AND REGENERATION COMMITTEE
The minutes of the Planning Committee meetings held on
•
•
17 November 2020
•
8 December 2020
were received and noted.
2110. FINANCE AND COMMUNITY RESOURCES COMMITTEE
The minutes of the Finance and Community Resources Committee meetings held
on
•
•
were received and noted.
2111. ACQUISITION AND COMMERCIAL MANAGEMENT COMMITTEE
I.
The minutes of the Acquistion and Commercial management committee held on the
II.
The following recommendation arising from the Acquisition and Commercial
Management Committee was considered and approved.
Recommended to Full Council:
That Cllrs Lilley, Ross, Stephens and Lucioni form a Working Party to meet with
Matthew Chatfield to consider options for the acquisition and future management of
St Johns Park and to bring a report to a future Full Council meeting.
2112. FACILTIES AND ASSETS COMMITTEE
The minutes of the Facilities and Asset Management Committee meeting held on
2113. DECKCHAIR PROVISION ON RYDE BEACHES - TO GRANT DELEGATED
AUTHORITY TO THE ACQUISITION AND COMMERCIAL MANAGEMENT
COMMITTEE
Councillor Jordan proposed that the following be agreed by the Council.
Seconded Councillor Chapman.
To agree that the Acquisition and Commercial Management Committee have
delegated authority to:
I.
To undertake any negotiations with the IW Council with regard to licensing.
II.
To undertake any procurement and approve contracts regarding supply of
deckchairs within the Council’s procurement regulations and within the budget
provided.
III.
To manage within the allocated budget all aspects of the Town Council’s business
with regards to deckchair provision in Ryde without further recourse to Full Council.
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IV.
To explore, initiate and manage any other commercial activities relating to deckchair
provision, including but not limited to, Parasol, sunbed, kayak and SUP hire.
V.
Delegate further authority to Officers if required.
RESOLVED as stated above.
2114. BUDGET SETTING AND PRECEPT REQUEST
To consider and agree the budget and precept request for the financial year 2021/22.
(PAPER G)
Councillor Jordan proposed that that the Council consider the report, the need for
increased reserves and vote to adopt the budget as outlined in Option 2 of the
budget paper. Councillor Chapmen seconded the proposal.
Councillor Axford proposed an amendment to the resolution to adopt the budget as
outlined in Option 1 of the budget paper. Councillor Temel seconded the proposal.
Councillor Axford outlined his concerns that the raise suggested in Option 2 was
unaffordable for many residents and that he did not feel the raise in the level of
reserves held by the Council were necessary.
Councillors voted on whether to accept the amendment. Insufficient votes were
cast in favour of the amendment therefore it was not adopted by the Council.
Councillors voted on the original motion to adopt the budget as outlined in Option 2
of the budget paper and request a precept of £1,209,567 for the financial year
2021/22.
RESOLVED - To adopt Option B as outlined in the budget paper and request a
precept of £1,209,567 for the financial year 2021/22.
2115. MAYORS CHARITY
The Clerk detailed the need for the Mayor’s Charity to have a minimum of 3
trustees, however suggested that more than 3 would be ideal to ensure that the
charity could continue to function if a number of trustees resign.
Councillor Jordan proposed that the following Councillors be appointed as trustees
to the Mayors Charity. Seconded by Councillor Chapman.
RESOLVED - that the following Councillors are appointed as trustees to the
Mayor’s charity.
Councillor Lilley
Councillor Axford
Councillor Chapman
Councillor Adams
Councillor Temel
Councillor lyons
Councillor Ross
2116. ELECTIONS AND BOUNDARY CHANGES
To note the election timetable and boundary changes. (PAPER H)
Councillor’s noted the timetable and boundary changes.
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2117. CONTRACTS
Councillor Chapman proposed the procurement of following contracts
I.
Decorative Lighting
II.
Security service Provision
and to delegate the authority of agreeing the contracts to the Facilities and assets
Committee.
Seconded by Councillor Jordan.
RESOLVED
2118. GRANT APPLICATIONS
Councillor Jordan proposed to grant delegated authority to Officers to apply for Grants
on behalf of the Town Council, in consultation with the Chair of the relevant committee,
under the following circumstances:
I.
Applications that support the objectives listed within the Council’s Corporate Plan
II.
The match funding required will not exceed £10000
III.
Applications are reported to the relevant committee at the earliest opportunity.
Seconded by Councillor Chapman.
RESOLVED
2119. DATE OF THE NEXT MEETING
Members noted that the next meeting is scheduled for 12 April 2021 at 7pm via the
Zoom Video Conference Meeting Facility.
Meeting Closed at 8.26pm.
Signed
Michael Lilley
Date 12 April 2021
Mayor
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