Introduction

1.1.

Ryde Town Council has formed a youth service facility to benefit young

people in the Ryde area. The facility, Network Ryde, is based at 147 High

Street, Ryde.

1.2.

Network Ryde uses closed circuit television (CCTV) images to reduce crime

and monitor buildings in order to provide a safe and secure environment for

members of the public and staff and to prevent the loss ordamage to

property.

1.3.

The system comprises 2 fixed cameras.

1.4.

The system does not have sound recording capability.

1.5.

The CCTV system is operated by Network Ryde and the deployment is

determined by the Senior Youth Worker at Network Ryde under guidance

from the Ryde Town Council Clerk.

1.6.

The CCTV is monitored from Network Ryde offices and remotely by the

Senior Youth Worker and other staff as necessary.

1.7.

The CCTV Scheme is registered with the Information Commissioner under

the terms of the Data Protection Act 2018. The use of CCTV andthe

associated images is covered by the Data Protection Act 2018. Thispolicy

outlines the Council’s use of CCTV and how it complies with the Act.

1.8.

All authorised operators and employees with access to images are awareof

the procedures that need to be followed when accessing the recorded

images. All employees are aware of the restrictions in relation to access to,

and disclosure of, recorded images. Network Ryde recognises that during

periods where children and young people are present in a controlled

environment that parents and guardians may have concerns with the

presence of live CCTV observation. An option will be made available to a

designated and responsible individual to temporarily isolateCCTV coverage

during applicable periods.

Statement of Intent

2.1. Ryde Town Council and Network Ryde comply with the Information

Commissioner’s Office (ICO) CCTV Code of Practice to ensure it is used

responsibly and safeguards both trust and confidence in its continued use.

The Code of Practice is published on the ICO website.

2.2. In areas where CCTV is used, Network Ryde will ensure that there are

prominent signs placed within the controlled area

2.3. It is not possible to guarantee that the system will cover or detect every

single incident taking place in the areas of coverage.

Ryde Town Council’s CCTV Policy for Network Ryde - V1.0 September 2018

Siting the Cameras

3.1. Cameras will be sited so they only capture images relevant to the purposes

for which they are installed, and care will be taken to ensure thatreasonable

privacy expectations are not violated. Ryde Town Council will ensure that the

location of equipment is carefully considered to ensure that images captured

comply with the Data Protection Act 2018.

3.2. Ryde Town Council will make every effort to position cameras so that their

coverage is restricted to the immediate premises, which will include an area

covering the main entrance.

3.3. Members of staff should have access to details of where CCTV camerasare

situated.

Covert Monitoring

4.1. Ryde Town Council and Network Ryde will, not under any circumstances,

carry out covert monitoring.

Storage and Retention of CCTV images

5.1. Recorded data will be retained for no than 2 months. While retained, the

integrity of the recordings will be maintained to ensure their evidential value

and to protect the rights of the people whose images have been recorded.

5.2. All retained data will be stored securely.

Access to CCTV images

6.1. Access to recorded images will be restricted to those staff authorised to

view them and will not be made more widely available.

Subject Access Requests (SAR)

7.1. Individuals have the right to request access to CCTV footage relating to

themselves under the Data Protection Act 2018.

7.2. All requests should be made in writing to the Ryde Town Clerk. Individuals

submitting requests for access will be asked to provide sufficient information

to enable the footage relating to them to be identified. For example, date, time

and location.

7.3. The Council will respond to requests within 28 calendar days of receivingthe

written request and fee.

7.4. The Council reserves the right to refuse access to CCTV footage wherethis

would prejudice the legal rights of other individuals or jeopardise an on-

going investigation.

Ryde Town Council’s CCTV Policy for Network Ryde - V1.0 September 2018

8. Access to and Disclosure of Images to Third Parties

8.1. There will be no disclosure of recorded data to third parties other than to

authorised personnel such as the Police and service providers to the Town

Council where these would reasonably need access to the data (e.g.,

investigators).

8.2. Requests should be made in writing to the Ryde Town Council Clerk.

8.3. The data may be used within the Town Council’s discipline and grievance

procedures as required and will be subject to the usual confidentiality

requirements of those procedures. CCTV will only be used when a discipline

and grievance procedure has previously been reported throughother means.

9. Complaints

9.1. Complaints and enquiries about the operation of CCTV at Network Ryde

should be directed to the Town Clerk in the first instance.

10. Further Information

10.1. Further information on CCTV and its use is available from the following:

• CCTV Code of Practice (published by the Information

Commissioners Office)

• Regulation of Investigatory Powers Act (RIPA) 2000

• Data Protection Act 2018

Ryde Town Council’s CCTV Policy for Network Ryde - V1.0 September 2018

Appendix A

Checklist

This CCTV system and the images produced by it are controlled by the Ryde Town

Council Clerk who is responsible for how the system is used and for notifying the

Information Commissioner about the CCTV system and its purpose (which is a legal

requirement of the Data Protection Act 2018).

Ryde Town Council and Network Ryde has considered the need for using CCTV and

has decided that it is required for the prevention and detection of crime, the

protecting the safety of the young people attending Network Ryde and the safety of

the public. It will not be used for other purposes. Network Ryde conducts an annual

review of its use of CCTV.

Task

Checked

Date of Next

(Date)

review

Notification has been submitted to the Information

Commissioner and the next renewal date recorded.

There is a named individual who is responsible for the

operation of the system.

A system has been chosen which produces clear images

which the law enforcement bodies (usually the police) can

use to investigate crime and these can easily be taken

from the system when required.

Cameras have been sited so that they provide clear

images.

There are visible signs showing that CCTV is in operation.

Images from this CCTV system are securely stored, where

only a limited number of authorised persons may have

access to them.

The recorded images will only be retained long enough for

any incident to come to light (e.g., for a theft to be noticed)

and the incident to be investigated and no more than 2 months.

Except for law enforcement bodies, images will not be

provided to third parties.

The organisation knows how to respond to individuals

making requests for copies of their own images. If unsure

the Ryde Town Council Clerk knows to seek advice from the

Information Commissioner as soon as such a request is made.

Regular checks are carried out to ensure that the system is

working properly and produces high quality images.

Ryde Town Council’s CCTV Policy for Network Ryde - V1.0 September 2018

Appendix B

CCTV Signage

It is a requirement of the Data Protection Act 2018 to notify people entering a CCTV

protected area that the area is monitored by CCTV and that pictures are recorded.

Ryde Town Council is to ensure that this requirement is fulfilled.

The CCTV sign should include that the area is covered by CCTV surveillance.

Appendix C

CCTV Access Request Form

ACCESS REQUEST FORM - CCTV IMAGES

Date of Recording:

Place of Recording:

Time of Recording:

Applicants Name and Address

Description of applicant and any distinguishing

features (e.g. clothing)

Post Code:

Tel.No:

Signature of Applicant

A recent photograph may be necessary to aid

identification.

(or parent/guardian if under 18)

Reason for request - to be submitted to Ryde Town Council.

Continue overleaf if necessary

Received by:

Ryde Town Council Clerk

Date Received

Time Received

Approved By:

Ryde Town Council Clerk

Request

Date Applicant

Approved

Informed:

YES/NO

Ryde Town Council’s CCTV Policy for Network Ryde - V1.0 September 2018