PUBLICATION SCHEME

Public authorities must publish under their publication scheme any dataset they hold

that has been requested, together with any updated versions, unless they are satisfied

that it is not appropriate to do so.

This publication scheme has been prepared in accordance with model publication

scheme approved by the Information Commissioner and was first adopted by the

Council on 7 September 2015 and updated on 13 May 2019.

This publication scheme commits the Town Council to make information available to

the public as part of its normal business activities. The information covered is included

in the classes of information mentioned below, where this information is held by the

Town Council. The definition of these classes is available in sector specific guidance

manuals issued by the Information Commissioner.

So far as reasonably practicable, the Town Council will publish all relevant information

in an electronic form that is capable of re-use. This information can be found on the

Town Council’s website www.rydetowncouncil.gov.uk. However, requests for hard

copies of any documentation can be made by contacting:

Ryde Town Council, Town Council Chambers, 10 Lind Street, Ryde, Isle of Wight

PO33 2NQ or by telephone 01983 811105

Appendix A (Information available from Ryde Town Council Model publication

scheme) attached provides details of the information to be published under the

classes detailed below, how it may be obtained, together with the cost, if any, of

providing the information.

The scheme commits the Town Council:

• To proactively publish, or otherwise make available as a matter of routine,

information, including environmental information, which is held by the Town

Council and which falls within the classifications detailed below.

• To specify the information which is held by the Town Council and falls within

the classifications below.

• To proactively publish, or otherwise make available as a matter of routine,

information in line with the statements contained within this scheme.

• To produce and publish the methods by which the specific information is made

routinely available so that it can be easily identified and accessed by members

of the public.

• To review and update on a regular basis the information the Town Council

makes available under this scheme.

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• To produce a schedule of any fees charged for access to information which is

made proactively available.

• To make this publication scheme available to the public. To publish any dataset

held by the Town Council that has been requested, and any updated versions

it holds, unless the Town Council is satisfied that it is not appropriate to do so;

to publish the dataset, where reasonably practicable, in an electronic form that

is capable of re-use; and, if any information in the dataset is a relevant copyright

work and the Town Council is the only owner, to make the information available

for re-use under a specified licence. The term ‘dataset’ is defined in section

11(5) of the Freedom of Information Act. The terms ‘relevant copyright work’

and ‘specified licence’ are defined in section 19(8) of that Act.

Classes of Information (Refer to Appendix A attached)

•

Who we are and what we do

Information; locations and contacts; constitutional and legal governance.

•

What we spend and how we spend it

Financial information relating to projected and actual income and expenditure,

tendering, procurement and contracts.

•

What our priorities are and how we are doing

Strategy and performance information, plans, assessments, inspections and

reviews.

•

How we make decisions

Policy proposals and decisions; Decision making processes; internal criteria

and procedures; consultations.

•

Our policies and procedures

Current written protocols for delivering our functions and responsibilities.

•

Lists and registers

Information held in registers required by law and other lists and registers

relating to the functions of the authority.

•

The services we offer

Advice and guidance; booklets and leaflets; transactions and media releases;

and a description of the services offered.

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The classes of information will not generally include:

• Information, the disclosure of which is prevented by law, or exempt under the

Freedom of Information Act, or is otherwise properly considered to be protected

from disclosure.

• Information in draft form.

• Information that is no longer readily available as it is contained in files that have

been placed in archive storage, or is difficult to access for similar reasons.

Where information is available by viewing in person, an appointment to view the

information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language

that is legally required. Where the Town Council is legally required to translate any

information, it will do so.

Obligations under disability and discrimination legislation and any other legislation to

provide information in other forms and formats will be adhered to when providing

information in accordance with this scheme.

Charges which may be made for information published under this scheme:

The purpose of this scheme is to make the maximum amount of information readily

available at minimum inconvenience and cost to the public. Charges made by the

Town Council for routinely published material will be justified and transparent and kept

to a minimum.

Material which is published and accessed on a website will be provided free of charge.

Charges may be made for information subject to a charging regime specified by

Parliament.

Charges may be made for actual disbursements incurred such as:

• Photocopying

• Postage and packaging

• The costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they

are legally authorised, they are in all the circumstances, including the general

principles of the right of access to information held by public authorities, justified and

are in accordance with a published schedule or schedules of fees which is readily

available to the public.

Charges may also be made for making datasets (or parts of datasets) that are relevant

regulations made under section 11B of the Freedom of Information Act or other

enactments.

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If a charge is to be made, confirmation of the payment due will be given before the

information is provided. Payment may be requested prior to provision of the

information.

Written requests

Information held by the Town Council that is not published under this scheme can be

requested in writing, when its provision will be considered in accordance with the

provisions of the Freedom of Information Act.

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APPENDIX A

Information available from Ryde Town Council Model publication scheme.

Information to be published

Cost

How the information can be

obtained

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

(Hard copy or website)

Website

Who’s who on the Council and its Committees

Free

Hard Copy

Contact details for Parish Clerk and Council members

Website

Free

Hard Copy

Location of main Council office and accessibility details

Website

Free

Hard Copy

Staffing structure

Website

Free

Hard Copy

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Class 2 - What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure,

(hard copy or website)

procurement, contracts and financial audit.

Website

Annual return form and report by auditor

Free

Hard Copy

Website

Finalised budget

Free

Hard Copy

Website

Precept

Free

Hard Copy

Borrowing Approval letter

N/A

Website

Financial Standing Orders and Regulations

Free

Hard Copy

Website

Grants given and received

Free

Hard Copy

Website

List of current contracts awarded and value of contract

Free

Hard Copy

Website

Members’ allowances and expenses

Free

Hard Copy

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Class 3 - What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy or website)

Current and previous year as a minimum

Website

Annual Report to Parish or Community Meeting (current and previous year as a

Free

minimum)

Hard Copy

Website

Consultations

Free

Hard Copy

Class 4 - How we make decisions

(Decision making processes and records of decisions)

(hard copy or website)

Website

Timetable of meetings (Council and any committee/sub-committee meetings and parish

Free

meetings)

Hard Copy

Website

Agendas of meetings (as above)

Free

Hard Copy

Website

Minutes of meetings (as above) - n.b. this will exclude information that is properly

Free

regarded as private to the meeting.

Hard Copy

Website

Reports presented to council meetings - n.b. this will exclude information that is properly

Free

regarded as private to the meeting.

Hard Copy

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Responses to consultation papers

Hard Copy

Free

Responses to planning applications

Hard Copy

Free

Bye-laws

Hard Copy

Free

Class 5 - Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and

(hard copy or website)

responsibilities)

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Website

Delegated authority in respect of officers

Free

Hard Copy

Code of Conduct

Policy statements

Policies and procedures for the provision of services and about the employment of

staff:

Equality and diversity policy

Policies and procedures for handling requests for information

Website

Complaints procedures (including those covering requests for information and operating

Free

the publication scheme)

Hard Copy

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Website

Information security policy

Free

Hard Copy

Website

Privacy Notice

Free

Hard Copy

Website

Data protection policies

Free

Hard Copy

Schedule of charges (for the publication of information)

N/A

Class 6 - Lists and Registers

(hard copy or website; some

information may only be

available by inspection)

Assets register

Website

Free

Hard Copy

Website (IW Council)

Free

Hard Copy

Free

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Class 7 - The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters

produced for the public and businesses)

Allotments

Website

Free

Parks, playing fields and recreational facilities

N/A

Seating, litter bins, clocks, memorials and lighting

Hard Copy

Free

Website

Public conveniences

Free

Hard copy

Skatepark

Website

Free

Website

Services for which the council is entitled to recover a fee, together with those fees (e.g.

Free

burial fees)

Hard Copy

Youth Service

Website

Free

Beach lifeguard service

Website

Free

Town Marketing

Website

Free

Community and Marketing Grants

Website

Free

Hard copy

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Local Government Transparency Code 2015

Website

Annual Governance Statement

Free

Hard Copy

Website

Annual Statement of Accounts

Free

Hard Copy

Website

Internal Audit Report and Certificate

Free

Hard Copy

Website

Asset Register including land and property register.

Free

Hard Copy

Website

Expenditure over £500

Free

Hard Copy

Website

Agendas, minutes and background papers

Free

Hard Copy

List of Councillors and responsibilities.

Website

Free

Website

Notice of Tenders

Free

Contract Finder

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