RYDE TOWN COUNCIL
10 Lind Street, Ryde, Isle of Wight, PO33 2NQ
Tel: 01983 811105
Email: clerk@rydetowncouncil.gov.uk
To view this meeting please click HERE from 7.00pm on day of meeting
You are hereby summoned to attend a MEETING of RYDE TOWN COUNCIL to be held
on Monday, 2 November 2020 via the Zoom online platform, commencing at 7.00 PM for
the purpose of transacting the business set out in the agenda below.
PUBLIC QUESTION TIME
Prior to the meeting, members of the public are invited to submit written questions or
comments to the committee on items that are related to the agenda. These must be
delivered in writing to the Town Council Offices, 10 Lind Street, Ryde or by electronic mail
Each question must give the name and contact details of the questioner. A response will
either be provided at the meeting or in writing following the meeting.
1.
APOLOGIES
To receive apologies for absence.
2.
DECLARATION OF INTERESTS
To receive any declarations of pecuniary or non-pecuniary (personal) interests
relating to items on the agenda.
3.
REQUESTS FOR DISPENSATIONS
To receive and consider granting any written requests from Members for
dispensations in respect of disclosable pecuniary interests (NB: Request forms for
other dispensations are available from the Clerk).
4.
MINUTES
To take as read and confirm as accurate the attached minutes of the meetings held
on:
i.
Extra-Ordinary Meeting 1 - 26 August 2020. (Paper A1 CONFIDENTIAL)
ii.
Extra-Ordinary Meeting 2 - 26 August 2020. (Paper A2)
iii.
Ordinary Meeting - 2 September 2020.(Paper A3)
5.
MAYORS ANNOUNCEMENTS AND MAYORS REPORT
To receive the attached reports and announcements from the Mayor.
6.
REPORTS FROM TOWN COUNCILLORS
To receive any reports from Town Councillors who have attended any meetings on
behalf of the Town Council. (NB: if you wish to submit a written report this can be
circulated in advance of the meeting on your behalf).
7.
CLERKS REPORT
To receive a verbal update on the following from the Town Clerk.
i. Acquisition of Ryde Harbour
ii. Acquisition of the former St Thomas’ Church Building
iii. Garlands of Light
8.
COVID 19 UPDATE
To agree and note the following:
i. Emergency Scheme of Delegation (Paper B)
ii. To receive an update on the Covid emergency response (Paper C to follow)
9.
UPDATED BUDGET REPORT
To consider the Budget Report and to approve revised budget as detailed in
(Paper D)
10.
PLANNING COMMITTEE
To receive the attached minutes of the Planning Committee meetings held on the
25 August,
8 September and
15 September
2020 and to consider any
recommendations arising from planning committee meetings. (Paper E)
11.
FINANCE COMMITTEE
To receive and note the attached minutes of the Finance Committee meeting held
on the 25 February 2020 (Paper F)
12.
PAYMENT OF ACCOUNTS
To agree the list of payments made as presented. (Paper G)
13.
ACQUISITIONS AND COMMERCIAL MANAGEMENT COMMITTEE
To receive and note the attached minutes of the Acquisitions and Commercial
Management Committee meetings held on 24 June 2020 (Paper H)
14.
FACILITIES AND ASSETS COMMITTEE
To receive and note the attached minutes of the Facilities and Asset Management
Committee held on 19 November 2019 (Paper I)
15.
MAYORS FUND AND LAUNCH OF MAYORAL CHRISTMAS APPEAL.
To receive an update from the Mayor regarding the Christmas appeal and agree
authority to:
i. Register the Mayors fund with Charity Commission
ii. Set up a separate Mayors Fund bank account
16.
RYDE TOWN CHRISTMAS LIGHTING
Members are required to:
i. To note that Island Roads will charge the Town Council for the setting up and
taking down of all Christmas lighting.
ii. To agree the safe disposal of old and expired Christmas lights
17.
MEMBERS QUESTIONS
To receive any questions from Members concerning the business of the Town
Council or about a matter affecting the town but which is not included on the agenda
for the meeting or is not otherwise before the Council.
18.
DATE OF NEXT MEETING
To note that the date of the next meeting is 1 February 2021
19.
EXCLUSION OF PUBLIC AND PRESS
In view of the confidential nature of the business to be discussed it is advisable in
the public interest that the public and press be temporarily excluded for the following
items and they are instructed to withdraw - in accordance with Public Bodies
(Admission to Meetings) Act 1960 s1 (2) and Standing Order 26 and 53(a).
20.
WATERSIDE POOL FINANCIAL HELP
To consider the request from the Waterside Community Trust for additional funding.
(Paper J - CONFIDENTIAL)
21.
PERSONNEL PANNEL
To note the decisions taken by the Personnel Panel at the meeting on the 3
September 2020 (Paper K - CONFIDENTIAL)
22.
THE FORMER RYDE THEATRE
To consider and agree the proposal from the current owner of Ryde Theatre for the
Town Council to agree to a three year lease and an ‘Option to Buy’ as outlined in
the confidential paper (Paper L - CONFIDENTAL to follow)
23.
VECTIS HALL
To consider and agree to the Town Council purchasing Vectis Hall, Melville Street
in accordance with the terms laid out in the confidential paper
(Paper M - CONFIDENTIAL to follow)
24.
PUBLIC WORKS LOAN BOARD - BORROWING APPROVAL FOR THE
PROPOSED ACQUISITION OF VECTIS HALL.
Ful Council is required to agree to the following:
i. That Full Council agree to seek the approval of the Secretary of State for
Housing, Communities & Local Government to apply for a PWLB loan of
£125000 over the borrowing term of 25 years for the costs of purchase of Vectis
Hall.
ii. Full Council agrees to authorise the Responsible Financial Officer to undertake
all necessary work to enable loan completion.
iii. The Council agrees that the costs associated with completing the purchase be
taken from reserves.
Signed Lisa Dyer
Town Clerk
Date 27 October 2020
Should you require a copy of the agenda in a large print format
please contact the Town Council. Copies of all documentation
associated with this agenda will be made available on the Town
Council’s website
