PAPER A3

RYDE TOWN COUNCIL

Minutes of the meeting held on

Tuesday, 01 September 2020 at 7pm via the Zoom online

meeting platform.

Present:

Chair: Mayor Councillor Lilley

Councillors: Adams, Axford, Conyers, Farrell, Jordan, Lyons, Ross, Temel,

Wakeley and Whittle.

In attendance: Lisa Dyer (Clerk), Gareth Hughes (RFO), Liz Dutton (Committee

Admin Assistant), Chris Turvey (Planning and Regeneration Clerk).

Viewed by 13 members of the public.

PUBLIC QUESTIONS

There were no questions from members of the public.

20/49 APOLOGIES

Apologies received from Cllr Chapman, Lucioni and Stephens.

20/50 DECLARATIONS OF INTERESTS

None received.

20/51 REQUESTS FOR DISPENSATIONS

None received.

20/52 MINUTES

RESOLVED

That the minutes of the Full Council meeting held on 3 February

2020 be approved as an accurate record and signed.

20/53 MAYORS ANNOUNCEMENTS

The Mayor thanked staff, volunteers and organisations that had helped

respond to the local need throughout lockdown.

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20/54 REPORTS FROM TOWN COUNCILLORS

Cllr Temel reported that the Waterside Pool had been hit hard during Covid

resulting in a loss of income and currently faced a number of issues including

the Canoe Lake, cleaning outside areas and the splash park. Although the

swimming pool had reopened numbers had to be restricted due to social

distancing measures and this has further affected income. Lifeguards were now

in place. The trustees were now investigating the possibility of a fitness centre

located at the side of the pool and funding opportunities were being explored.

Cllr Conyers updated the meeting regarding IWALC. Although there had been

no formal meetings, an informal meeting had taken place with the Island’s MP

and regular updates were issued via the county officer. A response to the White

Paper on Planning which proposed significant changes to the current planning

system was being coordinated.

The Mayor congratulated the Ryde Business Association on providing the local

business community weekly information on grant funding and support during

the pandemic.

20/55 EMERGENCY SCHEME OF DELEGATION

An emergency scheme of delegation had been in operation since the beginning

of the pandemic to allow the Town Council to carry on its business. As formal

meetings were able to take place again these arrangements could now come

to an end.

RESOLVED:

THAT the Emergency Scheme of delegation be ratified.

20/56 BUSINESS PLANNING WORKSHOP REPORT

The report following the business planning workshop held in March was

received and noted.

20/57 CORPORATE PLAN 2020-25

Consideration was given to the adoption of a Corporate Plan the need for which

had been identified at the business planning workshop held earlier in the year.

It set out the Council’s plans for the next 5 years and would be reviewed on an

annual basis.

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Before the vote took place a named vote was requested. Those voting in favour

of the adoption of the Corporate Plan 2020-2025 were as follows:

Cllrs Adams, Axford, Conyers, Farrell, Jordan, Lilley, Lyons, Ross, Temel,

Whittle,

Those voting against were as follows:

Cllr Wakeley

RESOLVED:

That the Corporate Plan 2020-2025 be adopted.

20/58 STANDING ORDERS

Standing orders had been revised to take into account changes in committee

membership and payments of accounts. An amendment was proposed and

seconded that Section 3 - Meetings generally paragraph (i) be amended so

that a member of the public asking a question should identify themselves and

any organisation they are representing.

RESOLVED:

That the Standing Orders be adopted as amended

20/59 FINANCIAL REGULATIONS

Consideration was given to the revised financial regulations which reflected the

changes to the Standing Orders and Terms of Reference and Scheme of

Delegation

RESOLVED:

That the Financial Regulations be adopted

20/60 COMMITTEE STRUCTURE AND SCHEMES OF DELEGATION

Consideration was given to a revised committee structure together with a

revised terms of reference and scheme of delegation. In relation to Network

Ryde it was noted that funds transferred from the former Ryde Youth Action

Group had conditions attached to its use.

RESOLVED

(a) That the revised committee structure be adopted

(b) That the revised Terms of References and Scheme of

Delegation be approved for the following committees:

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(i)

The Finance and Community Resources Committee

(ii)

Planning, Environment and Regeneration Committee

with the addition of the word

‘advise’ to point

paragraph 10 (point 4)

(iii)

Assets and Facilities Committee

(iv)

Acquisition and Commercial Management Committee

(v)

Grants Sub-Committee

(vi)

Network Ryde Sub-Committee subject to an

amendment to make reference to the parent committee

(vii)

Town Marketing Sub-Committee

20/61 CALENDAR OF MEETINGS

RESOLVED:

That the Calendar of meetings until May 2021 be approved.

20/62 PLANNING COMMITTEE

The minutes of the Planning Committee meetings held between February and

September were received and noted.

20/63 PLANNING COMMITTEE VACANCY

Cllr Henry Adams was proposed and seconded to be appointed to the Planning

Committee

RESOLVED:

That Cllr Henry Adams be appointed to the Planning Committee

20/64 RYDE PLACE PLAN WORKING GROUP

The minutes of the Ryde Place Plan Working Group meetings held between

May and June were received and noted.

20/65 HSAZ STEERING GROUP MINUTES AND UPDATE

A project update from the HSAZ project Officer and the minutes from the HSAZ

meetings held between April and June 2020 were received and noted.

20/66 MEMBERS QUESTIONS

Cllr Wakeley asked a question regarding the Harbour. An update was given

that a business case had been sent to IWC and a report would be taken to a

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meeting of the Cabinet later in the year. A possible transfer date of March 2021

had been suggested.

Cllr Wakeley asked for an update on the proposed deckchair concession. It

was reported that progress had not been made due to COVID as officers had

been drafted to undertake other duties. This would be revisited again in the

future.

Cllr Wakeley asked a question about the decorative lights in Union Street. It

was reported that these were a temporary measure and the permanent ones

had not yet been reinstalled.

Cllr Wakeley asked a question regarding the Internal Audit report. The meeting

was informed that the accounts were now with the auditor and a report would

be received shortly.

20/67 PAYMENTS

The payments list was received and approved as presented.

20/68 DATE OF NEXT MEETING

The next meeting would take place on 2 November 2020.

20/69 EXCLUSION OF PUBLIC AND PRESS

In view of the confidential nature of the business to be discussed it is

advisable in the public interest that the public and press be temporarily

excluded for the following items and they are instructed to withdraw - in

accordance with Public Bodies (Admission to Meetings) Act 1960 s1 (2)

and Standing Order 26 and 53(a).

RESOLVED

To exclude the public and press in order to discuss a confidential

proposal from East Hants Regen to be appointed as advisory

consultancy to advise on commercialisation on proposed

company structure.

20/70 AQUISTION AND COMMERCIALISATION COMMITTEE

Consideration was given to the confidential report from Regen Co.

RESOLVED:

That the proposals in the confidential report be approved.

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