PAPER A

MINUTES OF RYDE TOWN COUNCIL’S FINANCE & COMMUNITY RESOURCES

COMMITTEE HELD ON

TUESDAY 29 SEPTEMBER 2020 VIA THE ZOOM MEETING FACILITY

Present:

Cllr Nancy Farrell (Chair), Cllr Adrian Axford, Cllr Charles Chapman, Cllr

Diana Conyers, Cllr Michael Lilley, Cllr Sue Lyons, Cllr Malcolm Ross and

Cllr Lou Temel

In Attendance: Steve Johnson (Aspire) Peter Taylor (Waterside Community Trust), Liz Dutton

Tonia Voller, Gareth Hughes

1/20

APOLOGIES

Apologies were received from Cllr Phil Jordan and Cllr Henry Adams.

2/20

DECLARATIONS OF INTEREST

There were no declarations declared at this stage.

3/20

MINUTES

The minutes to the previous meeting held on 25 February 2020 were reviewed.

RESOLVED:

THAT the Minutes of the meeting held on 25 February 2020 were approved

as a true and accurate record and were signed off by the Chair.

4/20

MEMBERS QUESTIONS

There were no questions.

5/20

TERMS OF REFERENCE FOR THE FINANCE AND COMMUNITY RESOURCES

COMMITTEE

The Terms of Reference for the Committee were noted.

6/20

REPORT FROM THE RESPONSIBLE FINANCIAL OFFICER

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The Responsible Financial Officer introduced his report which provided an updated

budget report, budget monitor and budget forecast. It was noted that a budget line

had been created for mileage allowance which had previously been included in the

general administration line. Going forward, budget headings were now more

closely aligned with committee responsibilities. Current forecasts showed that at

the end of the current financial year reserves would be in the region of £287,000

and approximately £205,000 in the following year. The report was noted.

7/20

PROJECT FUNDING PROPOSAL FROM ASPIRE

Consideration was given to a proposal from Steve Johnson, the Community

Connector at Aspire for funding for a Volunteer Co-ordinator. The postholder would

work to develop and maintain a database of volunteers who would be willing to

help and support a variety of projects in Ryde. It was recognised the invaluable

part volunteers played in the recent lockdown and the importance of not losing this

level of goodwill and strong social engagement. It was confirmed that funding

would be for the first year and this would increase the ability to seek funding for

future years from stakeholders and grant funding avenues.

RESOLVED:

That funding for a Volunteer Co-ordinator be approved up to the value

of £9,152 for one year only and for this amount to be taken from

reserves.

8/20

WATERSIDE COMMUNITY TRUST - FUNDING REQUEST

A request had been received from the Waterside Community Trust for a further

£60,000 funding due to loss of income due to Covid-19 to April next year. Members

were advised that the pool was operating at a reduced capacity although outgoing

have remained largely the same and this had resulted in a £6,000-£9,000 loss per

month. The pool was being used again by schools and lessons were being offered

again. The representative from the WCT confirmed the £60,000 funding being

requested was in addition to the £20,000 already given by the Town Council this

financial year. Members requested the Town Council’s RFO meet with

representatives of WCT to discuss possible options and for a report with proposals

be considered at the next full council meeting. A further grant award was also

discussed as was the suguestion of the Councils bid writer to investigate other

souces of funding for WCT

RESOLVED:

That a report be taken to Full Council setting out possible

options

ii)

That a grant is made for £10,000 and for this amount to include

the services of the Town Council’s bid writer for 3 days (to a

maximum of £1,500) to identify other possible sources of

funding

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9/20 APPOINTMENT TO THE TOWN MARKETING SUB-COMMITTEE

Consideration was given to appointing three members to the Town Marketing Sub-

Committee.

RESOLVED:

That Cllrs Phil Jordan, Malcom Ross and Sue Lyons be

appointed to the Town Marketing Working Sub-Committee.

10/20 APPOINTMENT TO THE GRANTS SUB-COMMITTEE

Consideration was given to appointing three members to the Grants Sub-

Committee.

RESOLVED:

That Cllr Phil Jordan, Nancy Farrell and Charles Chapman be

appointed to the Grants Sub-Committee

11/20 ASSET REGISTER 2020

The Asset Register for 2020 was received and noted by the Committee.

12/20 ANNUAL GRANT FUNDING

Members received and noted an update on the annual grant funding programme.

13/20 ADOPTION OF GRANT POLICY

Consideration was given to a new Grant Policy.

RESOLVED:

That the Grant Policy be adopted.

14/20 NETWORK RYDE BANKING ARRANGEMENTS

Consideration was given to new banking arrangements in relation to

Network Ryde

RESOLVED:

That Network Ryde have and manage their own bank account

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15/20

THE MAYOR’S FUNDING OBJECTIVES

The Mayors funding objectives for 2020-2021 were noted as follows: The

Mayor’s fund will work with the local community and voluntary sector focusing on

the physical and emotional well-being of residents in Ryde and raise funds for

community led projects and local charities that supported the local community

throughout Covid-19.

16/20

BEACH LIFEGUARD REPORT

The Ryde Beach Lifeguard’s Report

2020 was received. Members wee

disappointed that a Harbour Master had not been in residence during the summer

and this had led to an increase in work and call outs for the lifeguards. Cllr Lilley

as Mayor of Ryde agreed to write a letter of thanks and appreciation to the

lifeguards for their work over the summer months. It was also noted that in future

years more publicity should be given to the fact the lifeguards (although managed

through the Waterside Community Pool) were funded by the Town Council. The

report was noted.

17/20

DATE OF NEXT MEETING

RESOLVED:

THAT the next meeting of the Finance and Community Resources Committee

will be held on Tuesday, 24 November 2020.

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