RYDE TOWN COUNCIL
10 Lind Street, Ryde, Isle of Wight, PO33 2NQ
Tel: 01983 811105
Email: clerk@rydetowncouncil.gov.uk
Members are summoned to attend an ANNUAL COUNCIL MEETING to be held on
MONDAY, 17 MAY 2021 to be held at GARFIELD ROAD METHODIST CHURCH commencing
at 7PM for the purpose of transacting the business as set out within the agenda below.
COVID 19. Owing to the Governments Covid restrictions, this meeting will be limited to a total of
30 attendees. This includes councillors, officers and members of the public and press. It is
envisaged that 16 Councillors and approximately five officers will be in attendance The remaining
balance of the 30 will be for the public and press and those wishing to attend will be admitted on
a first come first served basis only. The wearing of face coverings must be adhered to (unless
medically exempt) and social distancing will be observed.
AGENDA
Public Question Time
Prior to the Council meeting commencing there will be a public forum of up to 30
minutes, if necessary, when there will be an opportunity for members of the public to
ask questions of the Town Council.
1. ELECTION OF MAYOR
To elect the Mayor
2. MAYOR’S DECLARATION OF ACCEPTANCE OF OFFICE
The Mayor to sign the Declaration of Acceptance of Office.
3. ELECTION OF DEPUTY MAYOR
To elect the Deputy Mayor.
4. DEPUTY MAYOR’S DECLARATION OF ACCEPTANCE OF OFFICE
The Deputy Mayor to sign the Declaration of Acceptance of Office.
5. APOLOGIES
To receive apologies for absence.
6. DECLARATIONS OF ACCEPTANCE OF OFFICE BY TOWN COUNCILLORS
To note that the names of the candidates elected to serve on the Town Council for
the next four years and to receive their Declarations of Acceptance of Office forms.
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7. CODE OF CONDUCT
To note the Town Council’s adoption of the Code of Conduct in accordance with the
requirements of the Localism Act 2011. A copy of the Code can be found at
Appendix 7 to the Council’s Standing Orders, a copy of which has been circulated
to Members with this agenda.
8. DECLARATION OF MEMBERS’ INTERESTS
To receive any declarations of pecuniary or non-pecuniary interests relating to items
on the agenda and to remind Members to complete their Register of Interest forms.
Your Register of Interests form must be completed within 28 days of your election
and returned to the Clerks for passing to the Monitoring Officer.
9. REQUESTS FOR DISPENSATIONS
To receive and consider granting any written requests from Members for
dispensations in respect of disclosable pecuniary interests. A copy of the request
form is attached.
10. GENERAL POWER OF COMPETENCE
The Town Council declares that it meets all of the eligibility criteria as set out in The
Parish Councils (General Power of Competence) (Prescribed Conditions) Order
2012 (S.I. 2012 No. 965) and wishes to readopt the General Power of Competence.
11. BUDGET
To note the Town Council’s Budget for the year 2021/22, a copy of which is
attached to this agenda (PAPER A ).
12. THE APPOINTMENT OF MEMBERS TO THE PLANNING, REGENERATION
AND ENVIRONMENT COMMITTEE
i. To appoint Members to the Town Council’s Planning, Regeneration and
Environment Committee.
ii. To elect a Chair of the Town Council’s Planning, Regeneration and Environment
Committee.
13. THE APPOINTMENT OF MEMBERS TO THE FINANCE AND COMMUNITY
RESOURCES COMMITTEE
i. To appoint Members to the Town Council’s Finance and Community Resources
Committee.
ii. To elect a Chair of the Finance and Community Resources Committee.
14. THE APPOINTMENT OF MEMBERS TO THE FACILITIES AND ASSET
MANAGEMENT COMMITTEE
i.
To appoint Members to the Town Council’s Facilities and Asset Management
Committee.
ii.
To elect a Chair of the Facilities and Asset Management Committee.
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15. THE APPOINTMENT OF MEMBERS TO THE ACQUISITIONS AND
COMMERCIAL MANAGEMENT COMMITTEE
i. To note that membership of the Town Council’s Acquisitions and Commercial
Management Committee is the Chairs and Vice Chairs of all other existing
standing committees along with the Mayor and Deputy Mayor (ex officio)
ii. To elect a Chair of the Acquisitions and Commercial Management Committee
16. APPOINTMENTS OF BANK SIGNATORIES
To note the appointment of authorised signatories for the Town Council’s banking
arrangements as required under section 5 of the Council’s Financial Regulations.
i.
Town Council current account
ii.
Town Council investment accounts
iii.
Ryde Leisure Account
iv.
Network Ryde Account
v. Mayors Charity Account
17. APPOINTMENTS TO SUB COMMITTEES AND WORKING GROUPS
i. To appoint members to the Grants Sub Committee
ii. To appoint RTC members to the Network Ryde Management Sub Committee
iii. To appoint members to the Town Marketing Working Group
iv. To appoint members to the Honours Working Group
v. To appoint members to the HHSAZ steering group
18. THE APPOINTMENT OF MEMBERS TO OUSIDE BODIES
To appoint Members to the following outside bodies:
i. One representative and deputy to Isle of Wight Association of Local Councils
(IWALC)
ii. One representative Community Rail Partnership
iii. Two representatives to the Ryde Regeneration Working Group
iv. One representative to Ryde Business Association
v. One representative to Ryde Carnival Association
vi. One representative and a deputy to the Waterside Community Trust.
vii. Three representatives to the Ryde Age Friendly Island Initiative
19.
GOVERNANCE
To note and approve the attached following Town Council governance documents.
To Note:
i. Standing Orders (PAPER B )
ii. Corporate Plan (PAPER C )
iii. Place Plan (PAPER D )
iv. Position Statement (PAPER D1 )
v. Press and Media Protocol (PAPER E )
vi. Social Media Policy (PAPER F )
vii. Training and Development Policy (PAPER G )
viii. Network Ryde CCTV Policy (PAPER H )
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To approve amendments to:
i. Financial regulations (PAPER I )
ii. Committee Terms of Reference (Updated) (PAPER J )
iii. Contract and Procurement Standing Orders (PAPER K )
iv. Equality and Diversity Policy (PAPER L )
v. Disciplinary and Grievance Procedure (PAPER M )
To Approve New Policies:
i. Complaints Policy (PAPER N )
ii. Vexatious Complainants policy (PAPER O )
20. CALENDAR OF MEETINGS 2021/22
To agree the attached calendar of meetings for 2021/22 (PAPER P )
21. MINUTES
To take as read and confirm as accurate the attached minutes of the Full Council
meeting held on Monday 12 April 2021 (PAPER Q )
22. CLERKS REPORT
To receive a verbal update from the Clerk
23. PLANNING, REGENERATION AND ENVIRONMENT COMMITTEE
To receive the minutes of the Planning, Regeneration and Environment Committee
meeting held on 13 April 2021, a copy of which is attached to this agenda
(PAPER R )
24. FACILITIES AND ASSET MANAGEMENT COMMITTEE
To receive the minutes of the Facilities and Assets Management Committee held on
26 January 2021, a copy of which is attached to this agenda (PAPER S )
25. DATE OF NEXT MEETING
Monday, 5 July 2021 - at the Methodist Church, Garfield Road, Ryde.
Signed:
Lisa Dyer Town Clerk Date: 11 May 2021
Should you require a copy of the agenda in a large print format please contact the
Town Council. Copies of all documentation associated with this agenda will be
made available on the Town Council’s website and a number of paper copy
agendas will be provided for the public at the meeting. A hearing loop is available
at this venue.
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