Project Funding Proposal
Develop volunteering opportunities and
activities within Ryde
September 2020
Title for your Project.
Description of the project.
The Volunteer Coordinator will work to develop and maintain a database of volunteers who
are willing to help and support a range of projects within Ryde. They will maintain contact
with all volunteers and coordinate volunteers for specific projects such as ‘Community
Gardening, beach cleanings, neighbourhood tasks or direct them to specific organisations
depending on their interests or skills.
The Volunteer coordinator will allocate projects and specify areas in which volunteers from
the community can be involved. The projects and tasks will be devolved through the Ryde
Town Council and Ryde Unite. The Coordinator will actively liaise between the different
organizations to establish and maintain projects which focus on strengthening the Ryde
community.
The volunteer coordinator will focus on coordinating and managing a volunteer database,
recruitment, induction, volunteer feedback, support and training.
The volunteer coordinator will also look at developing a benefit scheme for volunteers
identifying possibilities of move on into paid positions, retail benefits (10% off in
participating Ryde cafes, resteraunts and shops) and training opportunities to upskill if
required.
It is anticipated the Coordinator will be required for 16 hours per week on this project.
The Volunteer Coordinator's responsibilities include:
Estimation of how many people will benefit directly from your project?
300
Estimation of how many people will benefit indirectly from the project?
10000
Project will have the following impacts?
Social Impact
Community Engagement
Physical and Mental Wellbeing
Facilitate move on from Covid 19 lockdown
How we will measure impact.
Volunteering can benefit a variety of stakeholders, from volunteers themselves and the
organisations involving them to service users and the wider community
The Volunteering Impact Assessment Toolkit identifies four areas worth considering by
organisations and programmes that involve volunteers:
1. Human capital: people’s knowledge, skills and health including increased confidence
and reduced stress levels.
2. Economic capital: benefits or costs with a financial value, for example, income that
volunteers may get in the future because of their experience or cost savings to the
community.
3. Social capital: more cooperative relationships between people, such as new
friendships developed between volunteers.
4. Cultural capital: a sense of one’s own identity and understanding of others’ identity,
for example, feelings of belonging to a group and an increased understanding of
other people’s points of view͘
In light of these potential benefits, volunteering is seen as contributing to some key policy
agendas such as wellbeing, social cohesion and employability.
How much
People volunteer in a wide range of contexts, making a significant contribution to the
delivery of services and activities across the island. Many organisations depend on the
involvement of volunteers and would not be able to function without them.
The most recent figures from the Office for National Statistics (ONS) for estimated the
economic value of volunteering in the UK to be £23.9bn based on estimates of total hours
spent carrying out frequent formal volunteering from the Community Life Survey and wage
rates from the Annual Survey of Hours and Earnings.
Another method using subjective wellbeing data estimated the value to frequent formal
volunteers themselves to be around £70bn.
The economic value of volunteering is estimated at £23.9bn, but this does not capture its
wider social value in many different settings
Cost of Project
Item
Value
Staffing costs 16 hours per week
£8320.00
10% of total for Officer Monitoring, Office Costs and set up time
£.832.00
Total
£9,152.00
Resources organisation is applying.
Community Connector will manage and supervise the volunteer coordinator.
Community Connector will also use their time to organise, plan and advertise session arranged by
Volunteer Coordinator
Volunteers will be recruited and inducted through the Aspire voluntary process, utilising Aspires
insurance’s, policies and procedures͘
Aspire office space, ICT and payroll process will be utilised.
Why this is a key priority for your organisation and do you know of anyone else
undertaking similar or related activities?
We are currently planning how we can facilitate community engagement coming out of the Covid 19
pandemic. Utilising volunteers who have assisted during the pandemic is key in developing a
volunteer database to support projects within Ryde whilst coming out of the pandemic.
The Volunteer Coordinator shall:
1. Conduct information sessions with a broad range of agencies, organizations, officials and
educational facilities within Ryde Area as a means of informing them about volunteer opportunities
in the Community that are available for individuals.
2. conduct presentations and information sessions.
3. interview and induct potential volunteers.
4. verify volunteer references and perform DBS checks where appropriate before applicants are
accepted as a volunteer.
5. focus the availability of volunteer to the appropriate service or project within the Ryde Area,
6. establish a broad recruitment base, including hard to reach communities, local service groups,
chaplaincy and faith communities, school, colleges and other volunteer centres.
7. facilitate availability of volunteers to undertake one off activities, specific projects or to work
with organisations in Ryde who require volunteers.
8. focus the volunteer base to reflect the ethnic and cultural diversity of the local community.
9. Actively develop contacts with agencies, including mental health service providers, addiction
services and social care where these agencies can provide service and support to the volunteers.
11. recruit, screen, train, supervise, and support between 5 and 10 volunteers to provide outreach
support for the Community Connector.
TRAINING
The Volunteer Coordinator shall:
1. maintain an accurate, detailed database of all volunteers who are signed up to the Ryde
Volunteer Service.
2. schedule and facilitate a volunteer orientation program for new volunteers regarding volunteer
roles and responsibilities, including the Code of Conduct, Access to Information Act, Privacy Act and
confidentiality; facilitate access to other training as required and available.
3. ensure that each new volunteer has completed relevant training, Completed DBS (if required)
and been inducted to the relevant group or service.
4. identify and arrange, in cooperation with the Office Parole Officer Supervisors, Mental Health
Team, Psychologists, orientation training required for these volunteers, including training focusing
on helping volunteers to develop knowledge around diagnosis, course, and treatment of mental
illness, and the recognition of positive and negative symptoms of particular disorders.
PROJECTS AND ACTIVITIES
The Volunteer Coordinator is responsible for developing new projects and activities for volunteer
involvement on an on-going basis.
1. Community Education and Outreach
• Assist in Organizing community events such as community workshops and charity talks to
educate the public about volunteering; liaise with community groups to heighten the profile
of volunteering in the community.
2. Reintegration Activities
• screen appropriate volunteers for one-to-one or group contact; and assign to specific
projects;
• conduct an initial meeting with each volunteer to develop a plan to utilise their skills or
abilities.
• conduct regular follow up with the volunteer.
• assign and supervise volunteers to operate within Aspire and Aspire Community Hub.
3. Report Writing
• liaise with relevant volunteers gathering information relating to projects are identified;
• screen and assign volunteers to the various projects;
• Complete quarterly reports identifying specific outcomes
4. Transportation Services
• recruit and coordinate volunteers interested in transportation of group members, volunteers and
other items of equipment related to community groups.
• organize volunteer reimbursement of travel expenses.
ADMINISTRATIVE RESPONSIBILITIES
The Volunteer Coordination project shall:
1. Carry liability insurance for projects and volunteers involved in all projects.
2. Maintain attendance records for each volunteer who attends an organised program.
3. Provide a monthly status report of volunteer hour and activities as well as program participation.
5. Ensure volunteer applications are completed for each volunteer and processed through the
Aspire Volunteer Administrative Office.
6. Ensure references and DBS checks for each potential volunteer are processed through the Aspire
Volunteer Administrative Office.
Job Title: Volunteer Coordinator
Volunteer Coordinator Job Purpose
Coordinates volunteering positions and volunteer staff for an organisation, recruits staff members,
manages relationships between volunteer staff and charity organisations, maintains organisational
policies and procedures, and promotes the organisation and its volunteer accomplishments.
Volunteer Coordinator Job Duties
Assesses organisational and programme needs to determine number and range of volunteers
needed for particular projects
Consults with colleagues to create descriptions for all volunteer positions
Manages volunteer recruitment and hiring process by advertising for available volunteer positions,
interviewing candidates, and matching them with appropriate roles
Prepares orientation materials for new volunteers, including handbooks, programmes, and kits
Presents orientation materials or assigns others to do so
Creates and distributes information regarding volunteer policies and procedures
Monitors volunteers during their appointments to retain or replace candidates
Meets with volunteers to assess their progress and satisfaction, as well as to conduct performance
evaluations or skills audits
Cultivates a positive and supportive atmosphere by recognizing volunteer efforts and assisting
volunteers with their own endeavours
Manages communication among volunteers and between an organisation and its volunteers, in
order to share news, progress, and available positions
Maintains a database of volunteers and projects and tracks metrics
Presents updates and metrics to colleagues and executives in writing and presentations
Promotes the organisation, its volunteer efforts, and its accomplishments internally and externally
Volunteer Coordinator Skills and Qualifications
Qualification in Community Development or Human Resource Management or Health & Social Care,
Written and Verbal Communication, Interpersonal Communication, Organisation, Teamwork,
Administrative and Management Skills, Leadership, Decision Making, Ability to Motivate and Inspire