PAPER A
MINUTES OF RYDE TOWN COUNCIL’S ANNUAL COUNCIL MEETING HELD ON
MONDAY, 17 MAY 2021 AT 7.00PM
HELD AT GARFIELD ROAD METHODIST CHURCH, RYDE
Members Present: Cllr G Carter, Cllr L Carter, Cllr C Chapman, Cllr S Cooke, Cllr I Dore,
Cllr J Higgins, Cllr P Jordan, Cllr L Kirkby, Cllr M Lilley (Mayor), Cllr K
Lucioni, Cllr J McLagan, Cllr R May, Cllr J Park, Cllr M Ross, Cllr J
Sabine, Cllr I Stephens.
Also in Attendance: Lisa Dyer (Clerk), Allan Bridges (Business Development Manager), Chris
Turvey (Planning, Regeneration and Environment Officer) and Tonia
Voller (Administration Assistant).
8 Members of the Public.
PUBLIC QUESTION TIME
Q. Many newly elected members campaigned on a platform to solve the Town’s problems
with litter and anti-social behaviour. Do Councillors agree that RTC should have a
Community Safety Committee to look into these issues?
A. Cllr Jordan supported the idea and suggested the Council should consider
amalgamating the Acquisitions and Commercialisation Committee and Finance Committee
to free up officer time to support this additional committee.
Q. Ryde Esplanade is protected by a 2011 policy of conservation by the IWC. Does the
new Ryde Town Council support the principle that Ryde Esplanade, is both a recreational
and a transport zone, upon which any changes proposed by the IWC should also follow
the full public planning consultation process? And if so, do the new RTC’s agree that the
public toilets and a Cafe on Western Gardens are fundamental elements needed to enjoy
recreation and tourism in the Western Gardens?
A. In principle the Town Council support a mixed offer of leisure and transport on the
Esplanade however, we have not had chance to consider the plans for the Gateway yet.
Q. Given it was on the 4th November 2019 when the previous administration of Ryde
Town Council unanimously approved writing to the Isle of Wight Council requesting a
detailed Ryde Infrastructure Plan, and it is now well over 17 months since the then town
council formally wrote to the Isle of Wight Council on the 3rd of December 2019 asking it to
produce one as a matter of urgency - which is still not forthcoming - will you all 16, who
have now been elected to serve this town for the next 4 years, unanimously pledge to the
citizens of Ryde to quickly and robustly follow-up with the new Isle of Wight Council
administration the now even more urgent need to produce the Ryde Infrastructure Plan;
and further pledge to make it an on-going priority of this new Ryde Town council to
regularly press for one until it is finally produced, agreed and approved?
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A. A written response has been provided by Chris Ashman Director of Regeneration
which was read by the Mayor.
RTC along with RBA and Ryde society acting as the Ryde Regen working group agreed
the ryde place plan in Feb 2020 and RTC adopted the plan.
The IWC views the RRWG as a key reference point in taking forward the ryde place plan
including addressing current and future infrastructure needs in the town
Work regarding strategic junction improvements to address projected traffic management
issues in Ryde East has been completed and shared with the group and along with an
analysis of projected and permitted planning applications is now informing work around
other infrastructure needs in this part of the town.
Work in the town centre to consider the place/public realm infrastructure needs is also
underway
The next consultation version of the Island Plan due in Autumn 2021 will be a key
opportunity to highlight infrastructure concerns and the RRWG working with IWC planning
and regen teams will help inform RTC response to that consultation by working up a town
wide infrastructure analysis and statement to coincide”.
The Mayor agreed that RTC had previously supported the development of a Ryde
Infrastructure Plan and would continue to do so, he asked that the matter be raised at the
next Planning Committee meeting.
Q. Why have the numbers of Council meetings been reduced and why are the meetings
not being live streamed?
A. It was agreed in our Corporate Plan, approved in September 2020, to reduce the
number of meetings to allow for additional working groups meetings and to free staff time
to work on project delivery. The meetings are not being live streamed due to the set up of
the room, it would require an additional member of staff to film proceedings and ensure
the audio is detectable as with social distancing Councillors are widely spread out and
unable to fit in one shot. Members of the public are welcome to film and stream the
meetings and have done so in the past. Due to Covid restrictions, if an additional member
of staff was filming it would reduce the number of members of the public allowed to attend.
33/21 ELECTION OF MAYOR
Cllr Chapman proposed Michael Lilley be elected as Mayor.
Second - Cllr Park
Cllr Stephens proposed Karen Lucioni be elected as Mayor - Cllr Lucioni did not
accept the nomination.
RESOLVED:
THAT Cllr Lilley is elected as the Mayor of Ryde.
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34/21 MAYOR’S DECLARATION OF ACCEPTANCE OF OFFICE
Cllr Lilley signed the Declaration of Acceptance of Office in front of the Proper
officer.
35/21 ELECTION OF DEPUTY MAYOR
Cllr Stephens nominated Cllr Lucioni for the position of Deputy mayor.
Second - Cllr Higgins
Cllr Jordan nominated Cllr Sabine for the position of Deputy mayor.
Second - Cllr Chapman
RESOLVED:
THAT Cllr Sabine is appointed to the role of Deputy Mayor.
36/21 DEPUTY MAYORS DECLARION OF ACCEPTANCE OF OFFICE
Cllr Sabine signed the Declaration of Acceptance of Office in front of the Proper
officer.
37/21 DECLARATION OF ACCEPTANCE OF OFFICE BY TOWN COUNCILLORS
The Council noted the election of the following members:
Cllr G Carter, Cllr L Carter, Cllr C Chapman, Cllr S Cooke, Cllr I Dore, Cllr J Higgins,
Cllr P Jordan, Cllr L Kirkby, Cllr M Lilley , Cllr K Lucioni, Cllr J McLagan, Cllr R May,
Cllr J Park, Cllr M Ross, Cllr J Sabine, Cllr I Stephens.
All Councillors signed the Declaration of Acceptance of Office in front of the Proper
Officer.
38/21 CODE OF CONDUCT
Members noted the Town Council’s adoption of the Code of Conduct in accordance
with the requirements of the Localism Act 2011
39/21 DECLARATIONS OF MEMBERS INTERESTS
None declared. The Mayor reminded Councillors that the forms needed to be returned
within 28 days of the election and also reminded members to submit their election
expenses.
40/21 REQUESTS FOR DISPENSATIONS
None
41/21 GENERAL POWERS OF COMPETENCE
RESOLVED- The Council delared that it meets all of the eligibility criteria as set out
in The Parish Councils (General power of Competence) (Prescribed Conditions)
Order 2012 (S.I. 2012 No. 965) and readopts the General Power of Competence.
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42/21 BUDGET
The revised budget as agreed at the April Full Council Meeting was noted.
43/21 APPOINTMENT OF MEMBERS TO THE PLANNING, REGENERATION AND
ENVIRONMENT COMMITTEE
RESOLVED:
The Following appointments were agreed
i.
Planning, Regeneration and Environment Committee.
Cllr G Carter
Cllr L Kirkby
Cllr L Carter
Cllr J McLagan
Cllr C Chapman
Cllr M Ross
Cllr S Cooke
ii.
Chair of the Planning, Regeneration and Environment Committee.
Cllr Sabine nominated Cllr Cooke for the role of Chair of the Committee
2nd Cllr Champan
RESOLVED
THAT - Cllr Cooke elected as Chair of the Planning, regeneration and Environment
Committee.
44/21 VIRTUAL APPOINTMENT OF MEMBERS TO THE FINANCE AND COMMUNITY
RESOURCES COMMITTEE
i. RESOLVED:
THAT the following appointments to the Finance and Community Resources
Committee were agreed:
Cllr Champan
Cllr McLagan
Cllr Cooke
Cllr Park
Cllr Higgins
Cllr Ross
Cllr Jordan
ii, Cllr Champan proposed that Cllr Jordan be elected as the Chair of the Finance and
Community Resources Committee.
2nd Cllr Ross
RESOLVED:
THAT Cllr Jordan is elected as Chair of the Finance and Community Resources
Committee.
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45/21 APPOINTMENT OF MEMBERS TO THE FACILITIES AND ASSET MANAGEMENT
COMMITTEE
i, RESOLVED:
THAT the following members be appointed to the Facilities and Assets Management
Committee
Cllr G Carter
Cllr R May
Cllr J Higgins
Cllr J Park
Cllr L Kirkby
Cllr I Stephens
Cllr K Lucioni
ii, Cllr Sabine proposed that Cllr May be elected as Chair of the Facilities and Asset
Management Committee
2nd Cllr L Carter
RESOLVED:
THAT Cllr May is elected as Chair of the Facilities and Assets Management
Committee.
46/21 THE APPOINTMENT OF MEMBERS TO THE ACQUISITIONS AND
COMMERCIAL MANAGEMENT COMMITTEE
Members noted that the membership of the Town Council’s Acquisitions and
Commercial Management Committee would be the Chairs and Vice Chairs of all
other existing standing committees along with the Mayor and Deputy Mayor as ex
officio.
The appointment of the Chair and and Vice Chair of the committee would be
decided at the first scheduled committee meeting.
47/21 APPOINTMENT OF BANK SIGNATORIES
The following appointments of authorised signatories for the Town Council’s
banking arrangements as required under section 5 of the Council’s Financial
Regulations were noted.
i. Town Council current account Signatories - Mayor, Deputy Mayor, Chairs
of Standing Committees and the RFO.
ii. Town Council investment accounts Signatories - Mayor, Deputy Mayor,
Chairs of Standing Committees and the RFO
iii. Ryde Leisure Account Signatories - Chair of Finance, Chair of Acquisitions
and Commercial Committee, RFO and the Clerk.
iv. Network Ryde Account Signatories - RFO, Senior Youth Worker and the
Chair of the Network Ryde Management Sub-committee.
v. Mayors Charity Account Signatories - Mayor, Deputy, Mayor, The Clerk
and the RFO
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48/21 APPOINTMENTS TO SUB COMMITTEES AND WORKING GROUPS
It was agreed that the following memberships were appointed:
i. Grants Sub Committee
Cllr G Carter, Cllr L Carter and Cllr L Kirkby.
ii. Network Ryde Management Sub Committee
Cllr R May, Cllr J Park and Cllr M Ross.
iii. Town Marketing Working Group
Cllr L Carter, Cllr J Higgins, Cllr K Lucioni.
iv. Honours Working Group
Cllr C Chapman and Cllr R May
v. HHSAZ steering group
Cllr P Jordan and Cllr M Ross - Cllr Chapman agreed to deputise in their
absence.
It was also noted that the Mayor and Deputy Mayor will sit ex-officio on all
Committees, Sub- Committes and Working Groups.
49/21 THE APPOINTMENT OF MEMBERS TO OUTSIDE BODIES
The following appointments were agreed:
i. One representative and deputy to Isle of Wight Association of Local
Councils (IWALC)
Vacant
ii. One representative Community Rail Partnership
Cllr Ross
iii. Two representatives to the Ryde Regeneration Working Group
Cllr Lucioni and Cllr McLagan
iv. One representative to Ryde Business Association
Cllr Park
v. One representative to Ryde Carnival Association
Cllr May
vi. One representative and a deputy to the Waterside Community Trust.
Cllr Carter and Cllr Dore
vii. Three representatives to the Ryde Age Friendly Island Initiative
Cllr Lucioni and Cllr Higgins
viii. One representative to Aspire Ryde
Cllr Lucioni
ix.
One representative to the Civil Military Partnership
Cllr Chapman.
50/21 GOVERNANCE
The following governance documents were noted
i. Standing Orders
ii. Corporate Plan
iii. Place Plan
iv. Position Statement
v. Press and Media Protocol
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vi. Social Media Policy
vii. Training and Development Policy
viii. Network Ryde CCTV Policy
To following policies with amendments were presented for approval:
i. Financial regulations
ii. Committee Terms of Reference (Updated)
iii. Contract and Procurement Standing Orders
iv. Equality and Diversity Policy
v. Disciplinary and Grievance Procedure
The following policies were presented for approval:
i. Complaints Policy
ii. Vexatious Complainants policy
RESOLVED
THAT: All amendments and new policies be adopted.
51/21 CALENDAR OF MEETINGS
The Calendar of meetigs for the 2021/20211 council year. Was presented
to
members for approval.
RESOLVED:
THAT the Calendar of Meetings be approved.
52/21 MINUTES OF THE FULL COUNCIL MEETING HELD ON THE 12th APRIL 2021
RESOLVED:
THAT The minutes of the meeting held on the 12th April 2021 were agreed and
signed as a true and accurate account of the meeting.
53/21 CLERKS REPORT
The Town Clerk gave a verbal report stating the following:
Skatepark
All the required quotes had now been received and Ryde Town Council are now
in a position to award the contract for the repairs needed to re-open the park
safely.
The issue of the skatepark will be on the first Facilities and Assets agenda for
further discussion.
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The former St Thomas’ Church building.
A roofer has been to the Church and made the roof water tight. Ryde Town
Council are in the stage of writing job specifications for architects. Ryde Town
Council have had representatives from two firms of architects visiting the building
from the mainland who both appear keen to work on the project. Part of their
brief will be to consult with the Rydes young people to ensure the building fits
their needs
HHSAZ Steering Group
HHSAZ Steering group meeting on Wednesday 3pm on Microsoft teams. Papers
will be sent to new members.
Register of Interests
This needed to be returned within 28 days of election due to the bank holiday.
The Clerk suggested they were returned to the office by the 28th May if not done
already to ensure they are in on time.
Kickstart
The Kickstart employment programme is now operational. Ryde Town Council
have eight young people now in working within their placements with 43
placements agreed in total.
54/21 PLANNING, REGENERATION AND ENVIRONMENT COMMITTEE
Members noted the minutes to the Planning, Regeneration and Environment
Committee held on 13 April 2021.
55/21 FACILITIES AND ASSET MANAGEMENT COMMITTEE
Members noted the minutes to the Facilities and asset Management Committee
held on 26 January 2021.
56/21 DATE OF NEXT MEETING OF FULL COUNCIL
RESOLVED:
THAT the next meeting, which will be Annual Council, will be held on Monday 5
July 2021.
Meeting closed at 8.28pm
Signed …………………………..
Date: 5th July 2021
Mayor M Lilley
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