PAPER A
MINUTES OF RYDE TOWN COUNCIL’S FULL COUNCIL MEETING HELD ON MONDAY
6 SEPTEMBER 2021 AT 7.00PM AT GARFIELD ROAD METHODIST CHURCH, RYDE
Members Present:
Cllr M Lilley (Mayor), Cllr C Chapman, Cllr S Cooke, Cllr J
Higgins, Cllr P Jordan, Cllr L Kirkby, Cllr K Lucioni, Cllr J
McLagan, Cllr R May, Cllr J Park, Cllr M Ross, Cllr I Stephens.
Also in Attendance: Jon Baker (Committees Coordinator), Lisa Dyer (Town Clerk).
Guest Speakers:
Lucy Nicholas (Island Resilience Co-Ordinator), Sally Thompson
(HSHAZ) and Abigail Wheeler (Cultural Consortium).
8 Members of the Public.
PUBLIC QUESTION TIME
The following questions were put to Council:
Q. Is there a ruling restricting Councillors from making comments on Planning Applications
within their wards and is there a time limit for Councillors to respond to emails from residents?
A. The Clerk confirmed that Councillors may make comments on planning applications within
their wards, but they should do so in their capacity as an individual and not respond on behalf
of the Council. There is no time limit or statutory obligation for Councillors to respond to
correspondence from residents unless they receive a Freedom of Information Request.
Q. Regarding the plans for Ryde Interchange, what is the Town Council doing to support local
businesses and residents? A petition of 2500 was handed in today so what response will
Ryde Town Council be giving, and do they have a policy regarding petitions?
A. The Mayor explained that Ryde Town Council are organising an Open Day to investigate
the plans for the interchange and receive the views of residents, after which they will form a
view and issue a response. The Mayor confirmed that the Town Council does not have policy
regarding petitions.
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88/21 APOLOGIES
Apologies were received from Cllr Ian Dore, Cllr Georgie Carter, Cllr Lisa Carter
and Cllr Jenna Sabine.
89/21 DECLARATIONS OF INTERESTS
None declared.
90/21 REQUESTS FOR DISPENSATIONS
None requested.
91/21 MINUTES
The minutes to the meetings held on 5 July 2021 and 14 July 2021 were reviewed.
RESOLVED:
THAT the minutes to the meetings held on the 5 July 2021 and the 14 July
2021 be agreed and signed as a true and accurate account of the meetings.
92/21 PRESENTATION FROM LUCY NICHOLLS - EAST WIGHT RESILLIENCE
CO-ORDINATOR.
Members received a presentation from the East Wight Resilience Co-Ordinator
regarding the ongoing resilience project in the area.
93/21 PRESENTATION AND UPDATE FROM SALLY THOMPSON HIGH STREET
HERITAGE ACTION ZONE (HSHAZ) PROJECT MANAGER.
Members received a presentation from the HSHAZ Project Manager Sally
Thompson and the Cultural Consortium Manager Abigail Wheeler who gave an
overview of the current project and the progress made to date.
94/21 MEMBERS QUESTIONS
Councillor Chapman that the Royal British Legion will launch their Poppy Appeal
in October and more information regarding the Remembrance Day events will
follow.
Councillor Jordan asked if Councillors could be provided with an update from the
Ryde Theatre Working Group.
Cllr McLagan responded saying the working group had met twice and confirmed
that Platform One did not put an offer in for the building but may have interest in
occupying some of the space once the building is renovated.
95/21 MAYORS ANNOUNCEMENTS
The Mayor updated members on various areas of activity and business which was
circulated for all members to note.
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96/21
CLERKS UPDATE
The Clerk provided an update on the following:
Beachfront Operations
After initial difficulties of obtaining planning permission, purchasing equipment and
staff training the beach hire business was ready for operation at the beginning of
the summer holidays. Despite it being the coldest August in 25 years the feedback
from the public has been overwhelmingly positive. Due to the cold weather many
shifts were cancelled which resulted in the Town Council losing several staff to
other more consistent employment over the summer, this in turn had a knock-on
effect for the Council with staff being drafted in to cover. Special thanks were
expressed to Liam Pearce, Shona Parnell, Allan Bridges, Shay Dixon and Jake
Babington for stepping in to cover and move equipment. The Town Council have
learned a lot over the short summer period, the most pressing of which is that it
has little storage space, and a proposal will be coming to the next Facilities and
Asset Management Committee meeting regarding a possible extension to the
Appley Toilet block to ensure the Town Council has adequate storage and space
for staff. The Town Council has also struggled with only being allowed to have
four people insured to drive the van which has left it under pressure at times.
Ryde Harbour Acquisition
Meetings with the Isle of Wight Council (IWC) have been going ahead as
planned and good progress was being made. Three tranches of emergency
dredging are scheduled to start shortly with the first round due on the 13
September 2021. The contractor will need to block off some of Quay Rd car park
to undertake the works and a new Harbour assistant has been appointed by
the IWC with the work to facilitate the handover of the operations side of the
Harbour starting shortly.
Lind Street Offices Flood
Staff have moved back into the office temporarily as it has now dried out following
the flooding of it during the recent storms, however, staff will have to move out
again whist works to the drains is undertaken. There are 10 years left on the
current lease on the main offices, and a request for rent to be revised for the period
had been submitted to account for the Town Council not being able to use the
office. The Clerk thanked Ryde Rowing Club for facilitating the Town Council
during the emergency as it was impossible to operate at all over the summer
without having a base there.
Operational Issues
As many were aware, the Town Council have had several staff on annual leave,
unwell or isolating due to possible Covid infection over the summer which at times
had left it extremely short staffed. Covid has affected staff and their families, and
this disruption will probably continue for some time to come. Members were asked
to bear with the situation and staff were endeavouring to do their best. However,
at times the Town Council has been reduced to one or two fit staff
members allowed out and available for work, which has made operating over the
summer extremely difficult.
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Summer events
The Town Council arranged 27 two-hour performances at Western Gardens over
the Summer months, many of whom were directed via Platform One which is a
relationship it hopes to build on further for 2022.
The Town Council also teamed up with Leigh Hyatt to provide a number of activities
at Eastern Gardens on key weekends including music from:
• Derek Sandy (every available Monday through the Summer)
• Steel Drum Band
• Ryde Ukulele Group
• Beth Brookfield
• JC & Angelina
• Cat Skelton
Huxley also provided magic over four days during the summer.
Everything was hastily arranged due in part to Covid but also predominantly
because the Town Council went through the elongated process of taking control of
Eastern Gardens through a lease agreement from the IWC.
The reception to the events had been fantastic and, given how bad the weather
had been during much of the summer, a major positive boost for the Town Council.
The partnerships in place with Leigh, Platform One and the Bus Museum has been
of massive benefit and will be so again in 2022 as the Town Council looks to make
the entertainment bigger and better. This was all delivered under budget and
meetings are already booked and plans also being drawn up to provide a wider
array of entertainment at Eastern Gardens next year.
97/21 PLANNING, REGENERATION AND ENVIRONMENT COMMITTEE
i.
The minutes to the meetings held on 15 June, 6 July and 16 August 2021
were noted.
ii.
The resignations of Cllr Kirkby and Cllr L Carter were noted.
iii.
Cllrs Lucioni and Cllr May were nominated and seconded to be appointed
to the Committee.
RESOLVED:
THAT the appointments of Cllrs Lucioni and Cllr May to the Planning,
Regeneration and Environment Committee be agreed.
98/21 FINANCE AND COMMUNITY RESOURCES COMMITTEE
The minutes to the meeting held on 18 May 2021 and the minutes to the Acquisition
and Commercial Management Committee (now dissolved) held on the 17 June
2021 were all noted.
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Members also noted the following grants that were agreed by the Grants Sub
Committee held on 30 June 2021:
• The Methodist Church Ryde - New laptop £450
• IW Venue Campaign - Project Geranium £300
• Vernon Square - Tree felling £1,715
• St John the Baptist Church - Repair of Wall £2,500
• Men Only - To provide peer support and friendship groups £3,000
• Ryde Cricket Club - Equipment to establish and women and girl’s section
£2,000
• Citizens Advice - Provision of 1 advisor in Ryde for 1 day a week (1 year)
£4,124
99/21
FACILITIES AND ASSETS COMMITTEE
The minutes to the Facilities and Assets Committee held on 27 April 2021 were
noted.
100/21
MARKETING WORKING PARTY
At the meeting of the Marketing Working Party held on 14 July 2021, members
discussed branding and the essential means of communication required as the
Town Council moved towards a more of a digital presence. It was therefore agreed
to recommend to Full Council that the Town Council change its website name and
email address to www.ryde.gov.uk .
RESOLVED:
THAT the change of website address to ryde.gov.uk be agreed
101/21
DATE OF NEXT MEETING OF FULL COUNCIL
RESOLVED:
THAT the next meeting will be held on Monday, 1 November 2021.
Meeting closed at 8.15pm.
Signed……………………………
Michael Lilley
Mayor of Ryde
1st November 2021.
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