RYDE TOWN COUNCIL

10 Lind Street, Ryde, Isle of Wight, PO33 2NQ Tel: 01983 811105 Email: clerk@rydetowncouncil.gov.uk




Members are summoned to attend an ANNUAL COUNCIL MEETING to be held on

MONDAY, 9 MAY 2022 to be held at GARFIELD ROAD METHODIST CHURCH commencing at 7PM

for the purpose of transacting the business as set out within the agenda below.


AGENDA


PUBLIC QUESTIONS

Prior to the Council meeting commencing there will be a public forum of up to 30 minutes, if necessary, when there will be an opportunity for members of the public to ask questions of the Town Council regarding matters on the agenda.


  1. ELECTION OF MAYOR

    To elect the Mayor.


  2. MAYOR’S DECLARATION OF ACCEPTANCE OF OFFICE

    The Mayor to sign the Declaration of Acceptance of Office.


  3. ELECTION OF DEPUTY MAYOR

    To elect the Deputy Mayor.


  4. DEPUTY MAYOR’S DECLARATION OF ACCEPTANCE OF OFFICE

    The Deputy Mayor to sign the Declaration of Acceptance of Office.


  5. APOLOGIES

    To receive apologies for absence.


  6. CODE OF CONDUCT

    To note the Town Council’s adoption of the Code of Conduct in accordance with the requirements of the Localism Act 2011. A copy of which has been circulated to Members with this agenda (the document can be accessed via this LINK).


  7. DECLARATION OF MEMBERS’ INTERESTS

    To receive any declarations of pecuniary or non-pecuniary interests relating to items on the agenda and to remind Members to complete their Register of Interest forms.


  8. REQUESTS FOR DISPENSATIONS

    To receive and consider granting any written requests from Members for dispensations in respect of disclosable pecuniary interests. A copy of the request form is attached.


  9. GENERAL POWER OF COMPETENCE

    The Town Council declares that it meets all of the eligibility criteria as set out in The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 (S.I. 2012 No. 965) and wishes to readopt the General Power of Competence.

  10. COMMITTEE STRUCTURE

    To approve the Committee Structure as outlined in the report. (PAPER A)


  11. THE APPOINTMENT OF MEMBERS TO THE PLACE AND NEIGHBOURHOOD COMMITTEE

    1. To appoint 7 Members to the Town Council’s Place and Neighbourhood Committee.

    2. To elect a Chair of the Town Council’s Place and Neighbourhood Committee.


  12. THE APPOINTMENT OF MEMBERS TO THE FINANCE AND COMMUNITY RESOURCES COMMITTEE

    1. To appoint 7 Members to the Town Council’s Finance and Community Resources Committee.

    2. To elect a Chair of the Finance and Community Resources Committee.


  13. APPOINTMENTS OF BANK SIGNATORIES

    To note the appointment of authorised signatories for the Town Council’s banking arrangements as required under section 5 of the Council’s Financial Regulations.


  14. APPOINTMENTS TO SUB COMMITTEES AND WORKING GROUPS

    1. To appoint 3 members to the Grants Sub Committee

    2. To appoint 3 RTC members to the Network Ryde Management Sub Committee

    3. To appoint 3 members to the Town Marketing Working Group

    4. To appoint 3 members to the Honours Working Group

    5. To appoint 3 St Johns Wood Working Group

    6. To appoint 5 members to the Asset and Facilities Sub-Committee

    7. To appoint 3 members to the Ryde Town Hall Working Group

    8. To appoint 3 members to the Inclusion Working Group

    9. To appoint 3 RTC members to the Ryde Marina Management group

    10. To appoint 2 RTC members to the HSHAZ Steering Group

    11. To appoint 3 RTC members to a General Services Working Group


  15. THE APPOINTMENT OF MEMBERS TO OUSIDE BODIES

    To appoint Members to the following outside bodies:


    1. One representative and deputy to Isle of Wight Association of Local Councils (IWALC)

    2. Two representatives to the Ryde Regeneration Working Group

    3. One representative to Ryde Business Association

    4. One representative to Ryde Carnival Association

    5. One representative and a deputy to the Waterside Community Trust.

    6. Three representatives to the Ryde Age Friendly Island Initiative

    7. One representative IW Mental Health Alliance (PAPER AA)


  16. GOVERNANCE

    To note and approve the attached following Town Council governance documents.


    To note:


    1. Place Plan (PAPER B)

    2. Corporate Plan (PAPER C)

    3. Position Statement (PAPER D)

    4. Press and Media Protocol (PAPER E)

    5. Social Media Policy (PAPER F)

    6. Training and Development Policy (PAPER G)

    7. Network Ryde CCTV Policy (PAPER H)

    8. Contract and Procurement Standing Orders (PAPER I)

    9. Equality and Diversity Policy (PAPER J)

    10. Disciplinary and Grievance Procedure (PAPER K)

    11. Complaints Procedure (PAPER L)

    12. Vexatious Complainants policy (PAPER M)

    13. Safer recruitment Policy (PAPER N)

    14. Network Ryde Safeguarding Policy (PAPER O)

    15. Network Ryde Volunteer policy (PAPER P)

    16. Network Ryde Social Media Policy (PAPER Q)


      To approve amendments to:


    17. Standing Orders (PAPER R)

    18. Financial Regulations (PAPER S)

    19. Committee Terms of Reference (Updated) - (PAPER T)


  17. CALENDAR OF MEETINGS 2022/23

    To agree the attached calendar of meetings for 2022/23 (PAPER U)


  18. MINUTES

    To take as read and confirm as accurate the attached minutes of the Full Council meeting held on Monday 7 March 2022 (PAPER V)


  19. MAYOR’S ANNUAL REPORT

    To receive and note the Annual Report from the Mayor (PAPER W)


  20. CLERK’S REPORT

    To receive a verbal update from the Clerk


  21. PLANNING, REGENERATION AND ENVIRONMENT COMMITTEE

    1. To receive the minutes of the Planning, Regeneration and Environment Committee meeting held on 15 March and 5 April 2022, a copy of which is attached to this agenda (PAPER Y).

    2. HSHAZ - To note the resignation of the HSHAZ Project Officer and the appointment of a new Project Team.


  22. FACILITIES AND ASSET MANAGEMENT COMMITTEE

    To receive the minutes of the Facilities and Assets Management Committee held on 7 December 2021, a copy of which is attached to this agenda (PAPER Z)


  23. SPLASHPARK

    To receive an update on the Splashpark and agree the way forward.


  24. MOTION 02/22

    To consider Cllr Lilley’s motion regarding Aspire funding for the financial year 2022/23. (PAPER A2)


  25. MEMORANDUM OF UNDERSTANDING – PORTSMOUTH UNIVERSITY To agree the Memorandum of Understanding with Portsmouth University. (PAPER A3)


  26. EXCLUSION OF PUBLIC AND PRESS

    In view of the confidential nature of the business to be discussed it is advisable in the public interest that the public and press be temporarily excluded for the following item and they are instructed to withdraw – in accordance with Public Bodies (Admission to Meetings) Act 1960 s1 (2).

  27. BEACH/ SAND MANAGEMENT

    To receive the quotes for Beach management works and appoint a contractor. (PAPER A4 - CONFIDENTIAL)


  28. HONOURS WORKING GROUP

    To agree the recommendations from the Honours Working Group. (PAPER A5 - CONFIDENTIAL)


  29. DATE OF NEXT MEETING

Monday, 4 July 2022 - at the Methodist Church, Garfield Road, Ryde.


Signed:

Lisa Dyer

Ryde Town Council Clerk Date: Tuesday, 3 May 2022


Should you require a copy of the agenda in a large print format please contact the Town Council. Copies of all documentation associated with this agenda will be made available on the Town Council’s website and several paper copy agendas will be provided for the public at the meeting.