PAPER J

RYDE TOWN COUNCIL OFFICER REPORT

REVISED-VERSION

Committee:	Facilities and Assets Sub Committee
Date:	Tuesday 16th August 2022
Title of Report:	The provision of cleansing services to Ryde Public Conveniences
Context:	This report aims to demonstrate that following a robust tender process that the contract for the provision of cleansing services should be awarded to a directly employed service team, headed up by the Ryde Town Council’s Facilities Team
Report Author:	Liam Pierce – Senior Facilities Officer

SUMMARY ‌
The purpose of this report is to demonstrate the most effective way of keeping Ryde Public Conveniences fit for purpose and to ensure investment in such sees future beneficial returns in terms of quality and finance to the Council and people of Ryde.
BACKGROUND INFORMATION

The cleanliness of Ryde Public Conveniences is paramount in ensuring that those who live in and visit Ryde have a clean, hygienic and safe environment. The cleaning is currently contracted out to a local service provider and this has had major challenges in terms of keeping the premises fit for purpose, due to rising labour costs, poor communications and significant Council officer management involvement. A full tender process, for a fixed two year term, has been carried out based on a revised output specification, with the receipt of one proposal from the incumbent service provider and a proposal from the facilities team.
FINANCIAL IMPLICATIONS ‌
Annual Cost from incumbent provider - £41,460 per annum, fixed
for two years
Annual RTC staff contract management*
Costs approx - £20,000 a year
Total Current Costs £61,460 a year

*Environment, Officer, facilities Staff
Annual Cost for inhouse team - £57,749 year one, £52,841 years two & three. Direct Labour Costs £36,455 ‌‌
Other Direct Costs (Materials, Equipment etc.) £11,798 (reducing to
£6,890 for year 2 & 3)
Consumables (Soap and Toilet Roll) £2,496
RTC staff contract management £7,000 ‌
Total £57,749 year 1
£52,841 year 2 & 3

The state of the art cleaning and hygiene equipment purchased will be utilised to increase labour productivity, offset any future labour costs over the next three years and could be utilised to complete cleaning services in other Council establishments.
OPTIONS
To continue to contract services for the provision of cleansing services to Ryde Public Conveniences or to provide the services direct using a directly employed team managed directly by the facilities team
RECOMMENDATIONS
To provide the cleansing services directly for Ryde Public Conveniences from 1st October using a directly employed team.
APPENDICES

Direct Labour Costs per annum ‌

Gross Wage based on pay of £12.15 per hour - £24,221 Holiday Cover based on 32 days leave per annum - £3,326 Sickness Cover Allowance based on two weeks - £932 Employers National Insurance based on prevailing rate - £1,401 Employers Pension Costs @ 23.5% - £6,453 ‌‌‌‌

Total - £36,455

Other Direct Costs Year 1

Materials and Small Tools £793

Equipment Purchase £4,908 (IMop, Wet Pick Up and Pressure Washer) Equipment Maintenance £545 ‌‌

Uniform and Protective Clothing £240 Vehicle Hire (50% utilisation) £3,901 Vehicle Running Costs £1,411 ‌

Total - £11,798

Other Direct Costs Year 2 & 3 Materials and Small Tools £793 Equipment Maintenance £545 Uniform and Protective Clothing £240 Vehicle Hire (50% utilisation) £3,901 Vehicle Running Costs £1,411‌‌‌‌‌‌

Total - £6,890

Input Labour Hours ‌

Summer (26 Weeks) – 47.75 hours per week Winter (26 Weeks) – 28.00 hours per week