RYDE TOWN COUNCIL

10 Lind Street, Ryde, Isle of Wight, PO33 2NQ Tel: 01983 811105 Email: clerk@rydetowncouncil.gov.uk

Members are summoned to attend a MEETING OF THE FINANCE COMMITTEE

to be held on TUESDAY 23rd September 2025 at

FORMER NATWEST BUILDING commencing at 7pm for the purpose of transacting the business as set out within the agenda below.

AGENDA

PUBLIC QUESTION TIME

To receive and consider questions submitted by members of the public (limited to a maximum of 15 minutes) relating to the business of the council.

1. APOLOGIES

   To receive any apologies for absence.

2. DECLARATION OF MEMBERS INTERESTS

   To receive any declarations of pecuniary or non-pecuniary (personal) interests relating to items on the agenda

3. REQUESTS FOR DISPENSATIONS

   To receive and consider granting any written requests from Members for dispensations in respect of disclosable pecuniary interests.

   
   

4. MEMBERS QUESTIONS

   To receive any questions from Members concerning the business of the Finance Committee or about a matter affecting the town but which is not included on the agenda for the meeting or is not otherwise before the committee.

   
   

5. MINUTES

   To approve the minutes of the meeting held on 22nd July 2025 (PAPER A).

6. LIST OF PAYMENTS

   To approve a list of payments made between 01/07/2025-31/07/2025.

   (PAPER B)

   
   

7. BANK RECONCILLIATION

   To approve the bank reconciliations for the period ending 31/07/2025 (PAPER C)

   
   

8. LOCALITY MEMBERSHIP

   To review the council’s membership to Locality and if a renewal is required for

   £550+VAT per year.

   Locality is the national membership network supporting local community organisations to be strong and successful. More information can be found here

   https://locality.org.uk/who-we-are

   
   

9. PRINTER CONTRACT

   To review and approve the officer recommendation for the renewal of the printer contract. (PAPER D)

   
   

10. NOTICE OF CONCLUSION OF EXTERNAL AUDIT 2024-25

    To receive and recommend to full council the actions rising from the conclusion of the external audit for the year ended 2024-25. (PAPER E)

    
    

11. BAD DEBT

    To receive an update from the chair regarding the progress of obtaining payment for the bad debt owed by DWP.

    
    

12. CASH HOLDING – RYDE MARINA

    To limit risk to the council, it is proposed that payment via cash at Ryde Marina be stopped. The vast majority of transactions are made via card so therefore this change should not affect many berth holders or visitors.

    
    

    An exception to the above would come in the summer months where the beachfront hire equipment is available, however the transaction values for the hire are low value and therefore allowing cash as a payment method is a much lower risk.

    
    

13. FINANCE SUB-COMMITTEE MEETINGS

    To discuss and agree the below proposed 2025 dates for meetings of the finance sub- committee:

    
    

    • Friday 24th October – 11am

    • Friday 21st November – 11am (Grant applications review)

      
      

14. GRANT APPLICATIONS DATES

    To discuss and agree the below proposed timeline for the 2026/26 grants application process:

    
    

    • Applications Open: Friday 26th September

    • Applications Close: Friday 7th November midday

    • Applications review: Friday 21st November (Finance Sub-committee).

      
      

15. DATE OF NEXT MEETING

To agree the date of the next meeting of the Finance Committee will be 11th November 2025.

Signed: Tara Bloomfield

Tara Bloomfield: Responsible Finance Officer - Ryde Town Council Date: Wednesday 17th September 2025

Should you require a copy of the agenda in a large print format please contact the Town Council. Copies of all documentation associated with this agenda will be made available on the Town Council’s website and several paper copy agendas will be provided for the public on request.